Personal Assistant

Role Overview:

Our client is seeking a highly organized, proactive, and discreet Personal Assistant to support the CEO in her multifaceted roles as a company leader, developer, mother, and investor. This role combines traditional executive assistance with project coordination, digital publishing, PR management, and image stewardship.

Key Responsibilities:

1. Executive & Administrative Support:

• Manage the CEOs complex calendar (business meetings, investor calls, family commitments, travel arrangements).
• Coordinate domestic and international travel logistics, including visas, flights, accommodation, and itineraries.
• Screen and prioritize incoming communications (email, phone, messaging apps), drafting responses or briefings as needed.
• Prepare meeting agendas, presentations, and follow-up action items.

2. Project & Stakeholder Coordination:

• Assist CEO on development projects: track milestones, liaise with technical teams, update project dashboards.
• Support CEOs investor activities: schedule financial reviews, prepare investment summaries, coordinate due-diligence materials.

3. Ambassadors & Digital Magazine:

• Plan, produce, and distribute a monthly digital magazine for the company's Ambassadors:

1. Curate news, success stories, industry insights, and program updates.
2. Liaise with content contributors, designers, and the CEO for final approval.

• Maintain an up-to-date Ambassadors database and communication calendar.
• Solicit feedback and engagement metrics; refine content strategy accordingly.

4. Public Relations & Image Management:

• Develop and execute PR initiatives with existing company's Ambassadors:

1. Draft press releases, social media posts, and ambassador spotlights on behalf of the CEO.
2. Coordinate interviews, testimonials, and case-study publications.

• Ensure the CEOs professional profiles (LinkedIn, website bio, media kit) are current, cohesive, and aligned with the company's brand.
• Monitor media coverage and industry trends; propose proactive outreach opportunities.

5. Personal & Family Support:

• Assist with personal tasks and household coordination as needed (appointments, family events, children's schedules ages 17 & 19).
• Serve as a gatekeeper, balancing professional and personal priorities to maximize the CEOs productivity and work-life integration.

Qualifications & Skills:

• Minimum 5 years experience as a PA or executive assistant to C-level executives.
• Exceptional organizational and time-management skills; proven ability to juggle multiple priorities.
• Excellent written and verbal communication; strong editorial judgment.
• Experience with digital publishing platforms (e.g., Mailchimp, InDesign, WordPress) and basic graphic-design oversight.
• PR or communications background, with media-relations experience preferred.
• High discretion, integrity, and respect for confidentiality.
• Tech-savvy: MS Office, Google Workspace, project-management tools (Asana/Trello), CRM systems.
• Self-starter mindset, adaptable, with a positive can-do attitude.
• Bachelors degree (Business Administration, Communications, or related field) is preferred.