Accounting Manager/Accounts Payable

Our client is a major county government located in South Florida is an accounting manager/Accountants payable.

Primary responsibilities include supervising and supporting the activities of professional and clerical staff of the Accounts Payable section of the Accounting Division in a decentralized ERP environment. The Accounts Payable Accounting Manager will assist in updating and implementing payment processing procedures, audit recommendations, and facilitate the production of payment activity and performance reports related to disbursement of County funds.

General Description
Supervises the activities of professional and clerical staff in the management of the accounting and financial reporting sections in the Finance Division.

Works under administrative supervision, developing and implementing programs within organizational policies and reports major activities to executive level administrators through conferences and reports.

Minimum Education and Experience Requirements:

Requires a bachelor's degree from an accredited college or university in accounting or finance; or a bachelor's degree and coursework that qualifies for the CPA Examination.

Requires four (4) years? experience in governmental accounting, auditing or closely related experience; including four (4) years supervising subordinates and working collaboratively with a team and customers on solution-focused outcomes.

Special Certifications and Licenses:

None.

Preferences

Master's degree in business administration, Accounting or Finance

Doctorate in Business Administration, Accounting or Finance

Active Accounts Payable Manager Certification issued by a nationally recognized sponsor

Active Certified Public Accountant license or equivalent

Active Fraud or Internal Audit certification issued by a nationally recognized sponsor

4 or more years of experience with PeopleSoft financials module or other large ERP A/P system experience

4 or more years of vendor registration, management, and IRS 1099 filing management experience

4 or more years Extensive experience complying with laws, rules and regulations that apply to disbursements

4 or more years' experience with electronic document management system

Strong skills coordinating cross functional workgroups and training small/large groups of employees on accounts payable +
and purchase policy and procedures

Strong experience in laws and regulations for disbursements

Strong experience in vendor registration and IRS 1099 filing management

Experience working with auditors and ability to function well under tight deadlines

Ability to exercise professional judgment and provide recommendations for solutions using strong analytical and critical thinking skills

Excellent communication and interpersonal skills

Experience developing policies and procedures

Ability to multi-task and work in a fast-paced environment

DUTIES AND RESPONSIBILITIES

The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.

Plans, coordinates and directs the preparation of quarterly and annual financial statements; manages assigned staff to ensure compliance with accounting and reporting standards, department deadlines, and goals.

Supervises the maintenance of the general ledger for all funds, including monthly general ledger accounts reconciliations, reviewing and monitoring of various general ledger account activities and balances; supervises the monthly financial closing process in the financial system, including the timely and accurate recording of adjusting journal entries and accruals.

Manages various accounting functions such as the recording of capital assets, accounts payable, payroll review, cash receipts deposits, grant billings, filing of sales tax and water tax returns, and promotional reports.

Coordinates audits performed by public accounting firms and serves as the primary contact with auditors in matters related to financial audits; manages the daily activities of the revenue accounting section, including month-end revenue closing and revenue reporting activities, to ensure compliance with applicable policies and county, state, and federal regulations.

Directs staff in analyzing data and providing financial and statistical information to support contract negotiations, contract comparisons and other management decisions.

Acts as a liaison with customers and other County agencies; assists customers with understanding the published tariffs, explains the application of the terms of their revenue contracts, processes requests and credits.

Develops and maintains unique and highly complex rate configuration in the computerized accounting systems used to implement and update tariff and process billing, and records revenue for financial reporting, and internal accounting control.

Manages the activities of staff to ensure that all county accounting is performed in accordance with the prescribed accounting and administrative standards and regulations including processing all invoices; manages and directs revenue collection activities, including scheduling collection letters, follow-up procedures, accounting for bad debt and securing approval for penalty waivers; monitors revenue contracts for compliance with the terms and conditions such as customer reporting, minimum guaranteed amounts, and security deposit provisions, and initiates processing of charges and penalties for non-compliance.