Document Control and Filing Assistant

Document Control and Filing Assistant – Full-Time

We are seeking an organized and detail-oriented Document Control and Filing Assistant to manage incoming documents and case files. The ideal candidate must be accurate, dependable, and comfortable handling a high volume of information.

Schedule: Full-time, Monday to Friday. Working hours may sometimes be flexible.

Responsibilities:

• Identify and review incoming documents and case files
• Match documents to the correct cases or records
• Label, categorize, and organize documents according to established procedures
• File documents in the appropriate digital location
• Maintain accurate tracking of cases and document locations
• Update spreadsheets, databases, or tracking systems as required
• Verify that documents are complete and correctly categorized
• Locate and retrieve documents when requested
• Identify missing, duplicated, or incorrectly filed documents
• Keep filing systems accurate, organized, and up to date
• Maintain confidentiality when handling sensitive information
• Follow document-control procedures and report discrepancies promptly

Requirements:

• Experience in document control, filing, data entry, administration, or a similar position
• Excellent organizational skills and attention to detail
• Ability to review and match information accurately
• Comfortable working with digital files, spreadsheets, and document-management systems
• Ability to follow established procedures and work independently
• Good written communication and time-management skills
• Dependable and able to perform repetitive tasks consistently
• Ability to handle confidential information professionally