Executive Assistant

We are hiring a full-time Executive Assistant(Remote) to support the founder of a consultancy in the UK. You will act as a central execution and coordination point across communications, scheduling, materials preparation, CRM upkeep and task tracking.

Accuracy, responsiveness and judgment are critical this is a client-facing environment with no margin for careless errors.

Role Type

Full-Time (40 hours/week) - REMOTE -WORK FROM ANYWHERE

Long-term, growth-oriented role

UK hours

Core Responsibilities

Correspondence Coordination (High Priority)

Manage inbound and outbound communication across WhatsApp, email, and Slack

Draft clear, professional messages on behalf of the Founder

Track ongoing threads and ensure timely follow-ups

Maintain a polished, professional(UK) tone across all external communications

Escalate time-sensitive or high-risk items appropriately

Calendar & Scheduling Management (High Priority)

Own end-to-end scheduling for meetings and calls with clients, internal staff & the Founder

Coordinate across time zones, manage reschedules, and send confirmations/reminders

Ensure calendars are clean, current, and prioritized

Prepare Founder in advance with agendas, links, and required materials

Meeting Materials, Pitch Materials & Presentations (High Priority)

Prepare and refine meeting decks, pitch materials, and presentation documents

Build professional, executive-level slides for:

Client presentations

Lender discussions

Board / internal strategy meetings

Work in PowerPoint, Google Slides and/or Canva (must export cleanly to PowerPoint)

Ensure consistency in formatting, charts, tables, and narrative flow

CRM Updates & Pipeline Hygiene (High Priority)

Keep CRM records accurate and up to date (contacts, notes, activities, follow-ups)

Log communication and meeting outcomes where required

Support light pipeline tracking so nothing falls through the cracks

Founder Task Tracking & Weekly Execution (High Priority)

Track Founders' weekly to-dos and priorities

Maintain a clear task system with owners and deadlines

Convert meeting outcomes into actionable next steps

Proactively follow up to keep work moving and reduce Founders' bottlenecks Working Style

High ownership: anticipates needs and follows through without being chased

Detail-oriented: errors in comms, decks or scheduling are not acceptable

Process-minded: comfortable working alongside automation and improving workflows

Confidential & discreet: trusted with sensitive financial and client information

Required Qualifications

2-3 years experience as an Executive Assistant or senior administrative support role

Strong written English with professional, client-facing tone

Proven experience managing executive calendars and scheduling complex meetings

Strong presentation skills (PowerPoint / Google Slides

Experience maintaining CRMs accurately and consistently

Highly organized, proactive, and dependable

Preferred Qualifications

Experience supporting founders or senior ecxecutives in a small, fast-moving team

Familiarity with AI tools and automated workflows (e.g., ChatGPT, AI research tools)

Tools & Channels

WhatsApp, Email, Slack

CRM system (e.g., HubSpot, Salesforce, Airtable, or similar)

PowerPoint, Google Slides, Canva

Task and project tracking tools (Notion, Asana, ClickUp, Trello, or similar)

100% REMOTE

Have Own Laptop & Stable Wifi (Back-up as well)

Salary offer will vary according to experience and skills.