Human Resource Practitioner: Recruitment & Administration

PURPOSE OF THE POSITION

To support business units in driving operational effectiveness through the implementation of Human Resource best practices, with a focus on full-cycle recruitment, onboarding, and administrative functions, while ensuring compliance with relevant employment laws, policies, and internal processes, and contributing to the organizations growth and strategic HR goals.

KEY RESPONSIBILITIES

Recruitment & Talent Acquisition

• Manage the full recruitment life cycle: workforce planning, advertising, shortlisting, interviewing, reference checking, selection, and offer stage.

• Confirm vacancy validity against the organogram, resource plan, and MD approval.

• Facilitate completion of recruitment request forms by hiring managers.

• Place internal and external advertisements in accordance with policy and legislative guidelines.

• Liaise with line managers on advert design, sign-off, and timelines.

• Ensure exit interviews are completed prior to advertising, in cases of terminations

SHORTLISTING:

• Scrutinise CVs and perform profile listings.

• Match qualifications, skills, and experience to job requirements.

• Verify authenticity of documents and shortlist accordingly.

• Obtain approval of shortlisted candidates from relevant managers.

ASSESSMENTS:

• Coordinate candidate assessments in line with competencies.

• Ensure interview venues are booked and prepared.

• Ensure reports and competency summaries are shared with hiring teams and HR.

INTERVIEWS:

• Finalise shortlists with managers.

• Prepare and distribute interview packs (CVs, scoring sheets, JD, etc.).

• Notify candidates and panel members at least two days prior.

• Ensure fairness and consistency by maintaining a single interview panel.

• Record and sign off interview outcomes.

CHECKS AND OFFERS:

• Conduct reference checks.

• Attach results to candidate files.

• Prepare recommendation reports and job offers for successful candidates.

• Send regret letters to unsuccessful applicants.

Onboarding and Induction

• Schedule onboarding sessions with leadership and relevant departments.
• Conduct onboarding for new and existing employees.
• Ensure onboarding packs are complete and submitted.
• Confirm site-specific onboarding (including mining operations) is arranged.
• Monitor and follow up on new employee queries.
• Provide monthly feedback reports on onboarding outcomes.

Payroll & HR Information Systems

• Prepare employee data for payroll submission and updates.
• Maintain HR and recruitment-related records on internal systems.
• Assist with monthly reporting to Finance and Operations.
• Capture and manage all contract data for new, terminated, and active staff.

Employee Relations and IR Support (Ad Hoc)

• Assist the IR Practitioner with various administrative IR tasks.
• Support ER-related documentation for hearings and investigations when required.

Engagement, and Recognition

• Facilitate and promote initiatives that maximize employee engagement and create a positive and fulfilling work environment where employees are invested in their roles and committed to the success of the company.
• Administer and promote the company's Reward and Recognition Programme.
• Support initiative that drives employee engagement and wellness

Organizational Culture

• Cultivate and promote a positive organisational culture that aligns with the company's values and mission.
• Create a workplace environment that fosters diversity, equity, and inclusion and that prioritizes employee well-being, compliance, and organizational excellence.

General

• Maintain a strong working knowledge of Namibias employment laws and regulations.
• Demonstrate data and computer literacy and analytics capabilities.
• Build strong and collaborative relationships across the entire business.
• Work comfortably within a fast-paced environment.
• Exhibit excellent interpersonal, presentation, and communications skills.

Skills & Attributes

• Exceptional organisation, coordination, and attention to detail.
• Strong written and verbal communication skills.
• Professional discretion and confidentiality.
• Collaborative and service oriented.
• Able to work independently and take initiative.
• Analytical, Solution-focused, and reliable

QUALIFICATION AND RELEVANT EXPERIENCE

• Bachelor's degree in Human Resources, Business Administration, or a related field.

• 3-5 years' experience in HR, with a focus on recruitment and generalist functions.

• Experience using VIP Payroll.

• Solid understanding of Namibian Labour Law and HR best practices.

• Excellent interpersonal, analytical, and communication skills.

• Highly organized and able to work in a fast-paced, deadline-driven environment.

• Ability to maintain confidentiality and exercise sound judgement.

• Namibian citizen with own transport.

Closing date: 06 June 2025 @ 17:00