Site Administrator - Fixed Term

PRIMARY PURPOSE OF THE JOB (SUMMARY)

To assist with general office administrative and Human Resource (HR) duties.

KEY RESPONSIBILITIES

1. Coordinating daily office activities

- Administrative control

- Incoming and outgoing mail

- Arrange S & T for Site Manager/employees

- Arranging of visitors permits and access to site

2. Human Resources & Payroll

- Rossing approval and bookings for medicals. (new staff and yearly periodicals)

- Bookings of new and yearly Rossing HSE inductions

- On-boarding of new personnel on the Rossing contract/projects on Rossing

online portal.

- Training facilitation in-house or other.

3. Administrative duties

- Filing and capturing of all Trip sheets and Rossing weighbridge tickets daily, weekly, monthly.

- Preparation of Rent-A-Drum capture sheet for monthly invoicing to Rossing

- Answer OPS number and direct ops queries to relevant senior personnel for execution

- On standby after hours for OPS emergencies on mine and direct queries (telephonically)

- Liaise with Rossing departments with regards to operational queries

- Apply for collect removal permit book to Rossing departments as and when needed.

4. Fine Crushing

- Quarterly Shift Roster for Shift workers

- Supervision of execution of duties

- On stand-by after hours for Fine Crushing emergencies

- Coordinating annual and emergency leave for shift workers and arranging

replacement workers for said periods

- Liaising with Rossing shift foremen with regards to work planned in section.

5. KPI Compliance

- Compiling weekly, monthly, quarterly and yearly reports for Rossing

- Rossing capture sheet and pivots according to KPI functions

- Rossing monthly KPI scorecard and meetings

- Environmental Score card monthly meetings

- Monitoring and reporting environmental and KPI compliance to Site Manager.

6. ADHOC Tasks

-It is required that you fully understand admin functions of the other administrator and are familiar with requirements in order to sustain business continuity in case of emergency.

-It is required that you assist other admin person on site to understand your role and assist with their capability to stand in when needed.

-Any ad hoc work-related task assigned to the incumbent by Site Manager, General Manager or COO.

-Assist when needed in the case of other admin person being on leave to ensure business continuity.

QUALIFICATION AND RELEVANT EXPERIENCE

• Grade 12
• At least 5 years working experience in an administrative role of which 3 at middle management level
• Administrative qualifications will be an added advantage
• Excellent communication skills
• Strong organising and multitask abilities
• Strong interpersonal relationships skills
• Valid drivers license will be added advantage

Closing date: 10 June 2025 @ 17:00