Project Management / Project Coordinator (Creative agency)

Key responsibility

• Project Planning & Scheduling
  • Develop and manage comprehensive project timelines, content calendars, and delivery schedules for campaigns and content initiatives.
  • Ensure all deliverables align with defined scopes, deadlines, and milestones.
  • Coordinate and oversee task assignments across the Creative, Content Executive, and Production teams.
• Internal Collaboration & Communication
  • Serve as a liaison between internal stakeholders including Account Executives, Strategic Planners, and Content Planners.
  • Organize and lead project briefings, ensuring alignment across all functions and clear understanding of timelines and responsibilities.
  • Identify and proactively resolve potential risks or resourcing conflicts.
• Production Coordination & Vendor Management
  • Source, brief, and manage external production vendors when additional capacity is required.
  • Oversee outsourced production workflows, ensuring timely delivery and adherence to quality standards.
  • Maintain up-to-date documentation regarding vendor contracts, deliverables, and timelines.
• Operational Oversight
  • Monitor the progress of multiple simultaneous projects and reallocate resources as needed to maintain schedule integrity.
  • Conduct regular status check-ins with team leads to review capacity, flag bottlenecks, and maintain momentum.
  • Ensure final outputs meet the required creative standards, technical specifications, and brand guidelines.
• Reporting & Status Tracking
  • Provide consistent updates to key stakeholders regarding project progress, timelines, and any emerging challenges.
  • Maintain internal dashboards, schedules, and project status reports to ensure operational visibility and accountability.

Qualification & Skills

• Education: Bachelor's degree in Project Management, Marketing, Communications, Media Production, or a related field.
• Experience: 2–4 years of experience in project management or production operations within an advertising agency, digital marketing firm, or creative production environment.
• Technical Proficiency:
  • Familiarity with project management platforms or open to learn new tools.
  • Understanding of creative production workflows, especially for digital and social content.
• Key Competencies:
  • Excellent organizational and multitasking skills.
  • Strong interpersonal and communication abilities, with a solution-driven mindset.
  • High attention to detail, with a focus on timeline adherence and quality assurance.
  • Ability to work collaboratively under pressure in a fast-paced environment.