Project & Operations Coordinator - Victoria, BC

Project & Operations Coordinator

Job Type: Full-Time
Location: Victoria, BC (Hybrid - remote and in-person)
Salary: $52,000 - $58,000 per year, commensurate with experience
Reports To: Creative Director
Apply To: jobs@riverstonemanagement.com

About Eden Projects Ltd.:

We are one of Vancouver Island's premier outdoor living space design and build studios. Based in Victoria, BC, we specialize in bespoke custom residential landscapes, from complex multi-phase builds to curated garden renovations. We are a design-led, plant-driven studio with over 20 years of experience.

The Opportunity:

This is the role that sits at the centre of everything: coordinating across our design team, finance admin, and sales, keeping projects on track, budgets visible, and communications flowing. While our Creative Director leads client relationships and on-site build management, you own the internal engine.

While candidates are not required to carry a background in landscape or construction, it is beneficial. Successful candidates will be required to illustrate transferable skills, high standards, and the kind of calm, purposeful energy that makes a fast-moving studio feel effortless from the inside.

What You'll Own:

• Project budgets, time logs and change order management

• Running status meetings and team check-ins

• Client progress updates and Friday team communications

• Design lifecycle scheduling and Ready for Tender/Bid package prep

• Liaison between our design and build divisions

• Social media calendar management and content approvals

• Supporting the finance admin with bi-weekly construction budgets

• Leading internal efforts for awards, certifications, and brand-building initiatives

What We Offer:

• $52,000 - $58,000/yr (Depending on experience)

• Hybrid role - remote flexibility with collaborative in-person time at Eden HQ

• Extended health benefits after 90 days

• Annual performance bonus tied to company-wide growth

• Work/life balance, we genuinely mean it. Flexibility is real here, provided the team is set up for success

• A studio culture built on accountability, belonging, and the belief that great work happens when great people feel supported

What We're Looking For:

• Strong organizational skills and attention to detail

• Clear written and verbal communication

• Confident in managing budgets, timelines, and data in spreadsheets

• Self-directed with the ability to manage competing priorities

• Experience coordinating teams or projects in any industry

• Proficiency with Google Workspace, Slack, Trello, Zoom or similar tools

• Bonus: experience with JobTread, Xero, Canva, Loom, or Adobe

You'll Thrive Here If You:

• Self-directed and proactive, with the confidence to flag issues before they become problems

• You know how to read the room and adjust your communication style accordingly

• Comfortable being the glue, driving progress while keeping others empowered

• Own your commitments and don't wait to be chased

• Are comfortable in a creative, trades-adjacent environment

Our values: Enthusiasm. Accountability. The 3Cs — Contribution, Collaboration, Community. 

If these values resonate with you, not just as words but as a way of working, we'd love to hear from you.

How To Apply: Send your resume and a brief note about why this role speaks to you to: jobs@riverstonemanagement.com

At Eden Projects, we are committed to creating an inclusive and diverse workplace. We welcome applications from candidates of all backgrounds and experiences.

Job applicants must be legally entitled to work in Canada to be considered for this position. We appreciate your interest in Eden Projects. While we review all applications carefully, only shortlisted candidates will be contacted.