Romi Digital – Recruitment Privacy Policy

Effective Date: 11th May 2025

At Romi Digital LLC ("Romi Digital", "we", "our", or "us"), your privacy is important to us. This Privacy Policy explains how we collect, use, store, and protect personal data submitted through our recruitment platform powered by Manatal.

By applying for a role at Romi Digital, you consent to the practices described in this policy.

1. What Information We Collect

When you apply for a role, we may collect the following personal information:

• Full name, email address, phone number, and contact details

• CV/resumé, cover letter, and work samples

• Employment and education history

• LinkedIn profile and other public social profiles (if applicable)

• Responses to screening questions, assessments, and interviews

• Any other information you choose to submit in your application

2. How We Use Your Information

We use the information you provide for the following purposes:

• To evaluate your qualifications and suitability for current or future job openings

• To contact you during the recruitment process

• To schedule interviews or assessments

• To verify your references or conduct background checks (where required and with your consent)

• To comply with legal and regulatory requirements

3. How We Store and Protect Your Data

Your data is stored securely within Manatal, our chosen recruitment software provider. We ensure that:

• Access is restricted to authorized Romi Digital team members involved in the hiring process

• Data is protected using industry-standard encryption and secure cloud infrastructure

• Data is retained only as long as necessary for recruitment purposes, or longer where required by law

4. Who Has Access to Your Information

Your information will only be shared:

• Internally within Romi Digital for recruitment purposes

• With third-party service providers involved in our recruitment process (e.g., background check providers), only when necessary and under strict confidentiality agreements

• When required by law or to protect our legal rights

5. Your Rights

You have the right to:

• Access your data

• Request correction or deletion of inaccurate or outdated information

• Withdraw your consent or request deletion of your application at any time

• Object to the processing of your data under applicable laws

To exercise any of these rights, please email us at hello@romidigital.co.

6. Retention Policy

We retain applicant data for up to 12 months following the end of the recruitment process, unless you request deletion earlier. This allows us to consider you for future opportunities.

7. Changes to This Policy

We may update this privacy policy periodically. Any changes will be posted on our careers page and take effect immediately upon posting.

Questions?
If you have any questions about this policy or your data, contact us at hello@romidigital.co