Privacy Policy for Applicants

Rosetta Languages Inc.
Effective Date: 24-Jun-2025

Rosetta Languages Inc. (“Rosetta,” “we,” “our,” or “us”) is committed to protecting the privacy and security of all individuals who apply to join our freelance network. This policy explains how we collect, use, store, and protect the personal information submitted through our career and intake forms.

1. What Information We Collect

When you apply to work with us as a contractor, we may collect:

• Full Name

• Email Address

• Phone Number

• Location and Time Zone

• Languages Spoken/Written

• Résumé, Certifications, and Work Samples

• Availability and Specializations

• Referral Source

• Payment information (only after assignment approval)

2. How We Use Your Information

We use the information you provide to:

• Evaluate your qualifications and fit for freelance assignments

• Contact you about potential opportunities

• Match you with assignments based on skills and availability

• Onboard you to our systems and manage assignments via GraceBlocks

• Process payments through platforms like Melio (after a job is completed)

• Maintain compliance with client requirements and project needs

We do not sell or share your data with any third-party marketing companies.

3. Data Sharing and Access

Your data is only accessible to:

• Rosetta project managers and operational staff

• Verified technology partners (e.g., GraceBlocks, Google Workspace, Melio)

• Clients (only your first name and language may be shared when confirming assignment availability)

We may also disclose data if required by law or to protect the safety of individuals or our services.

4. Data Storage and Retention

• Your information is securely stored in Google Workspace and GraceBlocks.

• We retain your data for up to 5 years after your most recent engagement unless you request earlier deletion.

5. Your Rights

You have the right to:

• Access, correct, or delete your application data

• Request to be removed from our linguist pool at any time

• Opt out of future communications

To exercise these rights, email us at: recruitment@rosettalanguages.org

6. Security Measures

We use industry-standard tools and practices to protect your information, including:

• Secure cloud storage (Google Drive)

• Role-based access for staff

• Encrypted transmission of payment information via Melio

7. Policy Updates

We may update this policy from time to time. Any significant changes will be posted here with a revised date.

8. Contact Us

For questions, concerns, or data requests, please contact:
recruitment@rosettalanguages.org
Rosetta Languages Inc., 15 Harding Ave, Apt 1, Malden, MA 02148, USA