Saint Helier, St Helier, Jersey

EA/Administrator - Legal & Marketing

 Job Description:

Executive EA/Administrator Legal & Marketing

To support the Marketing, Business Development and Administration Manager and Fee Earners in a leading law firm in Jersey.

Principal Duties and Responsibilities

Maintenance of team CPD records

Word processing, drafting correspondence, formatting large scale agreements, amending marked up documents and formatting to in house style

Management of calls and messages

Scanning documents received to files

Bundle preparation

Liaise with court re e-filing protocols

Financial administration to include the completion of monthly and annual billing, WIP and AR Support

Adex administration including the movement of time and preparation of reports

Requesting and submitting company searches

Diary management to include the set-up of meetings and arrangement of conference calls.

Attendance at Team meetings, taking minutes and compiling action lists.

Assist with event management planning, both client and colleague, from inception to completion.

Business Development

Assistance with BD trips including the complete management of travel and schedules and pack

preparation

Event management including the management of attendees

Knowledge, Skills and Experience Required

A team player who understands and has experience of working for a commercial business

Demonstrate significant planning abilities

Adept in marketing and communication platforms with the ability to deliver communication content

Event management experience

Advanced Microsoft Office Suite knowledge

Excellent document management skills

The ability to take minutes and record meetings

An organised approach to workload management

  Required Skills:

Document Management Lists Event Management Travel Business Development Records Administration Preparation Planning Maintenance Microsoft Office Marketing Business Communication Management