S 430 Senior Executive Assistant / Project Manager (onsite) (Santa Monica, CA)

Role Summary:

We are seeking a highly organized and proactive Senior Executive Assistant / Project Manager to provide comprehensive support to senior leadership in a fast-paced, dynamic environment. This role requires exceptional decision-making skills, strong business judgment, and the ability to manage complex priorities while maintaining confidentiality and professionalism. The ideal candidate thrives in high-growth environments, anticipates needs before they arise, and enjoys partnering cross-functionally to drive efficiency and operational excellence.

Key Responsibilities:

• Provide high-level administrative and operational support to senior executives.

• Manage complex executive calendars, prioritizing time-sensitive matters and shifting business needs.

• Coordinate and execute detailed domestic and international travel arrangements and logistics.

• Lead and support special administrative projects, including event planning, research, and presentation preparation.

• Partner with cross-functional stakeholders to support business initiatives and executive deliverables.

• Prepare, review, and organize strategic reports, presentations, and executive communications.

• Participate in strategic discussions and assist with research and insight development to support decision-making.

• Provide mentorship, guidance, and leadership support to junior Executive Assistants.

• Manage executive inbox communications, prioritize messages, and ensure timely follow-ups and responses.

Required Skills

• Exceptional relationship-building and stakeholder management skills.

• Strong leadership presence with the ability to influence and inspire others.

• Outstanding organizational skills and attention to detail.

• Excellent written and verbal communication abilities.

• Strong technical proficiency in Google Workspace (G-Suite), Slack, Zoom, and Mac OS.

• Ability to manage competing priorities in a fast-changing, high-demand environment.

• Strong project management capabilities with experience leading complex initiatives.

• Creative problem-solving skills with a strong learning mindset.

• High level of professionalism, discretion, and confidentiality.

Qualifications

• Bachelors degree or equivalent professional experience.

• 5+ years of experience supporting senior executives or leadership teams in an Executive Assistant or similar role.

• Experience supporting multiple executives is preferred.

• Experience working in technology, high-growth, or fast-paced environments is preferred.

Location: onsite daily in Santa Monica, CA

Please note:

• Some hours outside of regular business hours may be required

• Direct application only – we do not accept staffing applications; no Corp to Corp

• Must be eligible to work in the US; we do not sponsor Visas

• Failure to answer all application questions may result in automatic rejection