Local Administrator

Duties and Responsibilities

• Provide general administrative support for all team members in preparation of different documents, correspondences, reports, meetings and travel arrangements;
• Greets visitors, answers telephone/calls, receives and distributes mail and correspondence;
• Handle documentation for security clearances, processes hotel reservations, organizes airport pickups, hospitality, protocol, customs and immigration support;
• Build sustainable relationships of trust with clients through open and interactive communication;
• Handle complaints, provide appropriate solutions, and alternatives within the time limits; follow up to ensure resolution
• Manage utilities including water and electricity ensuring timely payment to avoid disconnection; appropriate usage;
• Maintain electronic and paper records ensuring information is organized and easily accessible;
• Collaborate with other departments to smoothen and facilitate the workflow in the organization;
• Keep updated contact information of employees, customers, vendors and governmental offices;
• Make sure fixed assets are registered, updated and tagged as per the organizations asset management guidelines;
• Maintain the office supplies, stationery and refreshments including utility services maintenance;
• Manage company vehicle log books and monitor fuel consumption and as well as timely maintenance;
• Other tasks assigned by immediate supervisor

Requirements

Academic qualification

• Bachelor degree in Management, Office Management and Information System (OMIS) or other related fields

Additional qualifications

• Able to communicate verbally and in written format to all organizational levels
• Strong knowledge of MS Office, including ord, Excel and power point;
• Ability to work in a team and excellent communication skill;
• Has excellent organizational and time management skills;
• Ability to work in a fast-paced environment;
• Efficiency in English, both writing and speaking;
• Self-motivated and result-oriented;
• Positive and can provide exceptional customer management service;
• Organized and ability to prioritize tasks

Years of experience: A minimum of 3+ years and prior internship service is an added value

Salary: As per the company scale