Procurement cum Admin Officer

RESPONSIBILITIES:

1. Strategic Sourcing:

• Identifying and evaluating potential suppliers, utilizing market analysis to secure the best pricing and quality for needed goods and services.

2. Vendor Management:

• Building and maintaining relationships with suppliers, monitoring performance metrics, and addressing any issues with timely delivery, quantity or quality.

• Researches and evaluates vendors to compare pricing and services.

• Evaluates vendors based on quality, timeliness, and price.

• Negotiating pricing, payment terms, and delivery conditions with suppliers to optimize cost savings.

3. Procurement Planning & Execution:

• Forecasting demand, managing lead times to ensure timely delivery.

• Coordinates with fellow managers to maintain purchasing SOPs efficiently.

4. Compliance Management:

• Ensuring adherence to Savills purchasing policies and procedures, including compliance with regulatory requirements.

5. System Management:

• Oversee the end-to-end process via the systems, priority on Procurement then other ones of PM (including but not limited to P3/IMT/ …).

• Ensuring accurate data entry, requisition processing.

• Monitor systems effectiveness and propose improvements or new features to support business operations.

• Stay updated with technology trends and supervise system implementation or upgrades.

6. Data Analysis & Reporting:

• Collect and analyze systems usage data to identify trends, cost optimization opportunities, and improve efficiency.

• Ensure the timeliness, accuracy, and consistency of reports (daily/weekly/monthly).

• Support management with insights and proposals for improvement.

7. Stakeholder Coordination & Support:

• Provide system-related operational support to project teams.

• Train staff on systems usage, update guidelines, and act as the communication bridge between users and the IT team.

8. Technology Development & Partnership Management:

• Coordinate with Regional IT and Legal teams on application management and relevant compliance matters.

• Evaluate and propose new technology solutions in line with operational requirements and Savills’ standards.

• Lead partnership discussions and assist in negotiating agreements with technology providers.

REQUIREMENTS:

• Expertise: In-depth knowledge of specific systems used by the company, including proficiency in purchasing modules, inventory management, and reporting functions.

• Strong Analytical Skills: Ability to gather, analyze, and interpret data to make informed purchasing decisions.

• Negotiation Skills: Proven ability to negotiate favorable terms with vendors while maintaining strong business relationships.

• Project Management Skills: Effectively managing multiple purchasing projects simultaneously and meeting deadlines.

• Communication Skills: Excellent written and verbal communication to collaborate with internal stakeholders and suppliers.