Administrative Associate

Job title: Administrative Associate
Company: Diesel and alternative fuel engines manufacturing company
Location: Ulaanbaatar, Mongolia

 Job Summary:

• Coordinates document and gather and inputs data related to assigned administrative support duties for a team, department, function or other organizational leader/group. Performs activities under a moderate degree of supervision.

Key Responsibilities:

• Provides administrative support by conducting research, preparing statistical reports and addressing routine information requests.
• Gathers, compiles and verifies information and enters it accurately into documents such as reports, presentations or forms; and office systems such as databases or spreadsheets.
• Assists with data collection, data entry and report generation on various departmental related activities.
• Assists with associate functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.
• Responds to, or redirects, routine inquiries from external or internal sources about the organization/department, its activities, or processes so callers/visitors are answered promptly and accurately.
• Prepares documentation for payment of vendors, suppliers and other third parties as applicable; submits documentation and enters request for payments into accounting system; responds to inquiries from accounts payable and payees.
• Documents and maintains departmental policies and procedures.
• Participates as a team member on departmental related business improvement assignments and projects as needed. 
• Performs other routine administrative activities as needed per the established procedures of the organization and/or department.

 Qualifications and Competencies

 Competencies:

• Communicates effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
• Plans and aligns - Planning and prioritizing work to meet commitments aligned with organizational goals.
• Action oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.
• Customer focus - Building strong customer relationships and delivering customer-centric solutions.
• Ensures accountability - Holding self and others accountable to meet commitments.
• Data Communication and Visualization - Constructs a tale of the business problem, root cause, solution options, and opportunities through illustrating data visually, including reports and dashboards.
• Data Analytics - Discovers, interprets and communicates qualitative and quantitative data; determines conclusions relying on knowledge of business or functional frameworks; simultaneously applies statistics, data validity, data visualization, and problem-solving approaches to effectively extract meaningful patterns and business insights; presents conclusions and outcomes that enable data driven business decisions.

 Education, Licenses, Certifications:

• High school diploma or certificate of completion of secondary education or equivalent experience to the extent such experience meets applicable regulations.

 Experience:

• Requires some work experience or intermediate level knowledge obtained through education, training or on-the-job experience. 

If you're interested in this role, please send your CV to undral@scc.mn , contact me at 9980-4815.