Administrative Assistant - Contract/Contract to Hire

We are seeking a detail-oriented Administrative Assistant to oversee daily administrative operations and ensure our office runs smoothly and efficiently. This serves as the central point of contact for internal staff, external vendors, and clients. The ideal candidate will be proactive, resourceful, and capable of multitasking in a fast-paced environment.

This is a great opportunity to advance your career in supportive and fast-growing company that values professional development.

Primary Responsibilities:

• Perform general office duties such as data entry, photocopying, scanning, faxes and mail distribution
• Greet and assist visitors and clients
• Handle all incoming phone calls and direct them appropriately
• Order office supplies and maintain inventory levels
• Organize and schedule meetings and appointments
• Coordinate maintenance and repair requests as needed
• Assist in the preparation of regular scheduled reports
• Assist Human Resource in event planning
• Handle sensitive information in a confidential manner
• Assist in the coordination and scheduling of internal and external meetings
• Prepare and send out HCFA (CMS-1500) claims accurately and timely
• Coordinate and distribute Shock-n-Awe marketing mailers and related promotional materials
• Provide administrative support for marketing campaigns, events, and community outreach

Required Skills/Qualifications:

• High school diploma or equivalent; Associates or Bachelors degree preferred
• Proven experience as an administrative assistant or office administrator
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
• Excellent written and verbal communication skills
• Strong organizational skills and attention to detail
• Ability to multitask and prioritize workload
• Discretion with confidential information
• Customer service orientation and professional demeanor