Senior Executive (Clarke Quay)

A dynamic team dedicated to developing and promoting the arts and heritage sectors to enrich the nation's social, cultural, and economic landscape. This role offers the opportunity to contribute to meaningful initiatives, support major events, and help preserve and celebrate our shared cultural legacy.

Key Responsibilities:

1. General Administrative Support

   • Organise meetings, workshops, seminars, and events, including venue booking, refreshments, materials preparation, printing, and stationery procurement.

   • Assist with travel arrangements and post-trip activities, including accommodations, flights, gifts, gift declarations, and expense claims.

   • Manage, verify, and consolidate data across multiple sources using Excel and other office applications.

   • Source quotations and coordinate with vendors for departmental purchases.

   • Maintain stakeholder lists for communications, greetings, and correspondence.

2. Event Coordination

   • Support the planning and execution of programmes and major events through logistical arrangements and coordination with suppliers, internal teams, and external partners.

   • Oversee registration processes and track participant responses.

   • Provide meeting support, including scheduling, documentation, and follow-up on action items.

3. Research and Documentation Support

   • Conduct background research and document reviews to support ongoing projects.

   • Prepare briefing materials, correspondences, and formatted presentations.

4. Other Duties

   • Perform additional tasks as assigned by team members or supervisors.

Requirements:

• Degree holder.

• At least 3 years of experience in general administration, project management, and data management.

• Good digital literacy and office administrative skills.

• Meticulous with strong attention to detail.

• Team player who thrives in a collaborative environment.

What You Will Gain:

• Hands-on experience in administrative and event management within the arts and heritage sector.

• Exposure to cross-sector collaboration and project coordination.

• Opportunity to contribute to initiatives that celebrate and preserve cultural heritage.

3 months (Option to extend maximum period of 1 year) 

Mon – Thu: 9.00am to 6.30pm

Fri: 9.00 to 6.00pm

** We regret to inform only shortlisted candidates will be notified.