Admin Executive (Napier)

Job Description:

• Coordinate logistics for training courses and study visits, including visas, venue & transport bookings, participant lists, and preparation of course materials.

• Assist with procurement and finance processes to support smooth running of programmes.

• Maintain accurate digital and hardcopy records.

• Monitor and triage the programme mailbox, ensuring timely responses.

• Perform other administrative duties as assigned.

Requirements:

• Diploma or equivalent.

• Prior administrative or operations support experience preferred (e.g., data entry, records management, customer service, event logistics), though candidates with transferable skills and willingness to learn are welcome.

• Proficient in written and spoken English.

• Reliable, punctual, and able to work independently and in a team.

Skills:

• Ability to handle repetitive, detail-oriented tasks accurately and efficiently.

• Able to follow multi-step instructions with minimal supervision.

• Competent in Microsoft Word, Excel (basic sorting/filtering), and Outlook (email/calendar).

• Strong organisational, time management, and multitasking abilities

• May require early start/late end; overtime possible with prior notice.

Duration/ Working hours:

Working Hours & Conditions:

1 year contract

• Mon–Thu: 0830–1800hrs; Fri: 0830–1730hrs (1-hour lunch).