Senior Executive (Partnership/Talent Acquisition)(One North)

Primary Role

Perform duties which include, but are not limited to the following

Internship

• Follow-up with selected internship applicants on submission of additional documents/information and confirm their preferred internship period.
• Create and upload documents/information in interns profile folder in Sharepoint.
• Maintain accurate and up-to-date internship data/information in the interns master list (database).
• Send Internship Agreements to applicants and confirm their internship.
• Follow-up with Functions/interns supervisor on onboarding requirements for incoming interns.
• Submit interns onboarding requests via MS Lists (including amendments, if any).
• Submit visitor clearance for incoming interns 1st day reporting.
• Send onboarding instructions to incoming interns and their supervisor.
• Raise SRs to VITAL for the creation of HRPS record for new interns and shortening/extension of internship.
• Send offboarding list to HTX-PASS team and offboarding instructions to interns and their supervisor.
• Track the issuance of interns testimonial and assessment by supervisors.
• Provide other administrative support related to internship as assigned Recruitment Admin
• Support the Talent Acquisition (TA) team throughout the entire recruitment lifecycle.
• Schedule and coordinate assessments/interviews between candidates and hiring managers (including booking of rooms).
• Assist with the onboarding process, including coordinating pre-employment checks, update new hires records in the HR system, and handling other administrative tasks.
• Maintain accurate and up-to-date candidate records and update the applicant tracking system with candidate information and recruitment activity.
• Manage the onboarding process for new hires, ensuring a smooth transition and positive experience.
• Submit visitor clearance for new hires 1st day reporting.
• Provide other administrative support related to recruitment as assigned. Management of Datasets and Records
• Conduct thorough reviews of datasets and records across various HR systems and data sources to identify data quality issues including missing data, inconsistencies, duplicates, and errors.
• Verify and correct data where necessary and obtain further information, both offline and online, for incomplete documents.
• Perform data entry into relevant systems of rectified data after verification.
• Collaborate with various teams to understand data requirements and implement appropriate cleaning methodologies.
• Perform regular quality checks on cleaned data to ensure accuracy and completeness   

Career Fairs/Outreach Activities

• Pack and distribute items/collaterals and banners to TAs/HRBPs deployed for career fairs/outreach activities.
• Ensure sufficient stock of collaterals.

Secondary Role

Covering Officer for HR Business Partnership Admin. Duties include, but are not limited to the following:

• Manage physical Pfiles of HTX employees for easy retrieval.
• Update electronic Pfiles of HTX employees.
• Maintain incoming electronic personal documents in Sharepoint/eRegistry.
• Upload of HTX employees photo in the HR system.
• Updating tracking lists.
• Provide support related to HR Business Partnership matters as assigned.

Requirements

• Diploma holder, preferably in HR Management. Non-diploma holders with relevant HR experience may be considered.
• Proficient in full Microsoft Office Suite, especially advanced Excel functions.

• At least 3 years relevant HR experience, preferably in HR Business Partnership admin, recruitment admin, internship and data management in Government agencies.
• Proficient/Experience in RPA and data analytics software such as Microsoft Power BI and Tableau would be an added advantage.
• Excellent verbal and written communication skills; ability to interact effectively with multiple stakeholders.
• Strong problem-solving skills with the ability to manage multiple tasks at any one time.

Duration/ Working hours:

1 year contract (Immediate)

42 hours per week

** We regret to inform only shortlisted candidates will be notified.