Senior Executive (Partnership Talent) (One North)

Primary Role

Perform duties which include, but are not limited to the following:

1. HR Business Partnership Admin
2. Manage physical Pfiles of Organisation employees for easy retrieval.
3. Update electronic Pfiles of Organisation employees.
4. Maintain incoming electronic personal documents in Sharepoint/eRegistry.
5. Upload of Organisation employees photo in the HR system.
6. Updating tracking lists.
7. Provide support related to HR Business Partnership matters as assigned.

1. Management of Datasets and Records
2. Conduct thorough reviews of datasets and records across various HR systems and data sources to identify data quality issues including missing data, inconsistencies, duplicates, and errors.
3. Verify and correct data where necessary and obtain further information, both offline and online, for incomplete documents.
4. Perform data entry into relevant systems of rectified data after verification.
5. Collaborate with various teams to understand data requirements and implement appropriate cleaning methodologies.
6. Perform regular quality checks on cleaned data to ensure accuracy and completeness.

1. Recruitment Admin
2. Support the Talent Acquisition (TA) team throughout the entire recruitment lifecycle.
3. Schedule and coordinate assessments/interviews between candidates and hiring managers (including booking of rooms).
4. Assist with the onboarding process, including coordinating pre-employment checks, update new hires records in the HR system, and handling other administrative tasks.
5. Maintain accurate and up-to-date candidate records and update the applicant tracking system with candidate information and recruitment activity.
6. Manage the onboarding process for new hires, ensuring a smooth transition and positive experience.
7. Submit visitor clearance for new hires 1st day reporting.
8. Provide other administrative support related to recruitment as assigned.

Secondary Role

1. Covering Officer for internship. Duties include, but are not limited to the following:
2. Follow-up with selected internship applicants on submission of additional documents/information and confirm their preferred internship period.
3. Create and upload documents/information in interns profile folder in Sharepoint.
4. Maintain accurate and up-to-date internship data/information in the interns master list (database).
5. Send Internship Agreements to applicants and confirm their internship.
6. Follow-up with Functions/interns supervisor on onboarding requirements for incoming interns.
7. Submit interns onboarding requests via MS Lists (including amendments, if any).
8. Submit visitor clearance for incoming interns 1st day reporting.
9. Send onboarding instructions to incoming interns and their supervisor.
10. Raise SRs to VITAL for the creation of HRPS record for new interns and shortening/extension of internship.
11. Send offboarding list to Organisation-PASS team and offboarding instructions to interns and their supervisor.
12. Track the issuance of interns testimonial and assessment by supervisors.
13. Provide other administrative support related to internship as assigned.

Requirements

• Diploma holder, preferably in HR Management. Non-diploma holders with relevant HR experience may be considered.
• Proficient in full Microsoft Office Suite, especially advanced Excel functions

Duration /Working hours:

12 months contract (Immediate )

42 hours per week 

** We regret to inform only shortlisted candidates will be notified.