Job Openings Associate (Staff Management)

About the job Associate (Staff Management)

JOB SUMMARY

  • Handle and provide technical support in the implementation of various HRU programs and services such as: 
    • Recruitment and placement
    • Attendance and timekeeping
    • Payroll and benefits administration
    • Human resource information system 
  • Provide technical assistance on special projects of the unit for HRU services improvement.

ACCOUNTABILITY STATEMENTS

  • Timely recommendation and endorsement of qualified applicants for hiring.
  • Timely and accurate salary and benefits administration.
  • Efficient attendance and timekeeping management of staff.
  • Maintain accurate and up to date staff information.

DUTIES AND RESPONSIBILITIES

  • Recruitment, Placement and Separation
    • Provide sourcing and staffing services of regular employees and partners.
    • Conduct selection and pre-screening of prospective Centre staff and partners, pre-employment requirements, contracting and employment documentation.
    • Coordinate and schedule interviews/panel interviews of candidate with the requisitioning office/unit.
    • Process documentary requirements of separating staff and partners.
      • Exit Questionnaire
      • Clearance processing
      • Quitclaim and Waiver Form
      • Other relevant document
  • Attendance and Timekeeping 
    • Ensure implementation of attendance and timekeeping policies of the Centre.
    • Manage and maintain the timekeeping system/software of the Centre.
    • Ensure that timely addition/deletion of all incoming/outgoing Centre staff and partners from the timekeeping system, which includes scanning of fingerprints in the system.
    • Generate monthly Daily Time Record (DTR) of staff for monitoring of absences, tardiness, undertime and leave without pay for appropriate action.
    • Provide office managers/unit heads with monthly attendance report and inform supervisors of offenses, if any, which may be used also to rate staffs Adherence to Organizational Values.
    • Prepare communication to the payroll officer and FAMO Manager for salary deduction of staff, who have exhausted leave credits.
    • Monitor compliance of staff with the policies on Timekeeping and Attendance.
  • Payroll and Benefits Administration
    • Administration and monitoring of staff privileges such as leaves, uniforms, loans, and other benefits except those that are related to health and wellness.
    • Facilitate and coordinate with government agencies (SSS, Pag-Ibig and Philhealth)
    • Handle remittances for staffs SSS, Philhealth and Pag-Ibig contributions and loan amortizations.
    • Administer salary related functions for Centre partners including review and monitoring of salary billing of agency staff. Ensure that manpower agency submits the billing in a timely manner as stipulated in the contract.
    • Process payment orders for salaries of direct hires and project hires.
    • Ensure updated and proper charging of all Centre partners.
  • Human Resources Information Records
    • Management of employment documents/records of Centre partners.
    • Ensure that all Centre staff and partners information, records and documents are accurate and up to date.
    • Ensure that all human resources documents are in accordance with quality management system of the Centre.
  • Employee Relations
    • Prepares correspondence/communication on staff movements such as promotions, transfers, secondments, separation through email.
  • Perform other related tasks that may be assigned.

QUALIFICATIONS

  • Educational Attainment
    • Completion of an appropriate Baccalaureate Degree from a duly recognized/accredited institution of higher learning, preferably a BS Psychology or Behavioral Science graduate.
  • Work Experience
    • At least 3 years of relevant work experience.
    • Has exposure on the following areas:
      • Recruitment and Selection
      • Payroll and Benefits Administration
      • Timekeeping and Attendance Management
      • Knowledgeable in processing of government mandated benefits such as SSS, Pag-Ibig and Philhealth.

CORE COMPETENCIES

  • Technical HR Knowledge: Proficient in recruitment processes, timekeeping systems, payroll, and employee benefits administration.
  • Attention to Detail: Accurate management of records, reports, and documentation.
  • Communication: Effective coordination with candidates, staff, management, and external partners.
  • Analytical Thinking: Ability to monitor attendance data and recommend appropriate actions.
  • Problem Solving: Address HR process concerns and improve system efficiencies.
  • Confidentiality: Maintains discretion with sensitive staff information.

ATTRIBUTES

  • Organized: Manages multiple HR tasks and deadlines efficiently.
  • Professional: Maintains a respectful and ethical approach to human resource management.
  • Adaptable: Adjusts to changing HR requirements and projects.
  • Team-Oriented: Works collaboratively within the HR unit and with other departments.
  • Customer Service Minded: Provides responsive and supportive service to employees and management. 

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