Job Openings Executive Assistant (Real Estate Industry)

About the job Executive Assistant (Real Estate Industry)

About the Role

We are seeking a highly experienced Executive Assistant with an operator mindset to provide strategic, high-level support across business and personal domains. This role goes well beyond traditional EA responsibilities and requires hands-on experience supporting real estate operations, property management, and renovation projects, along with executive support for a growing company.

Approximately 50% of this role will support Seamless Assist, and 50% will support personal and real-estate affairs, including property-related matters. The ideal candidate is proactive, detail-oriented, commercially astute, and comfortable operating with high autonomy in a fast-paced, high-accountability environment.

This is a trusted right-hand role for a founder and operator managing multiple businesses and real estate assets.

Key Responsibilities

Executive & Strategic Support

  • Manage executive calendar, inbox, priorities, and follow-ups with a proactive, anticipatory approach

  • Act as a trusted right hand to the executive, managing priorities with discretion and sound judgment

  • Prepare briefing materials, reports, summaries, and presentations to support decision-making

  • Track deadlines, action items, and deliverables across multiple initiatives

  • Handle confidential information with the highest level of professionalism

Business Support – Seamless Assist (~50%)

  • Manage scheduling, meetings, and operational rhythms related to Seamless Assist

  • Coordinate internal meetings, recruiting efforts, and cross-functional projects as needed

  • Support operational initiatives, process improvements, and executive-level projects

  • Liaise with internal team members and external partners to ensure follow-through

  • Help streamline administrative and operational workflows to improve efficiency

Real Estate Operations & Property Management

  • Coordinate day-to-day property operations in partnership with property managers and vendors

  • Track maintenance requests, repairs, and ongoing property-related issues

  • Serve as a point of contact for property managers, contractors, inspectors, and service providers

  • Maintain organized records for properties, leases, warranties, permits, and compliance documents

Renovations & Capital Projects

  • Support renovation and improvement projects for newly acquired or existing properties

  • Obtain and organize vendor bids; track scopes of work, budgets, and timelines

  • Monitor project progress, flag risks or delays, and ensure timely follow-up

  • Maintain renovation documentation including contracts, invoices, photos, and change orders

Financial & Administrative Oversight

  • Track operating expenses, renovation budgets, and capital expenditures

  • Assist with invoice review, approvals, and documentation for accounting

  • Maintain clear records and summaries related to property and project finances

Personal & Property related Support (~50%)

  • Manage personal calendar including family commitments, appointments, and travel

  • Coordinate personal travel planning, reservations, and logistics

  • Support personal property-related matters, vendors, and household services

  • Serve as a trusted point of contact for personal service providers and logistics

Required Qualifications

  • Minimum 5+ years of experience as an Executive Assistant supporting senior or founder-level executives

  • Direct experience in real estate operations, property management, asset management, or similar roles

  • Proven ability to manage multiple priorities, projects, and stakeholders simultaneously

  • Strong organizational skills with exceptional attention to detail

  • Excellent written and verbal communication skills

  • High level of discretion, judgment, and professionalism

  • Proficiency in Microsoft Office and/or Google Workspace

Preferred Qualifications

  • Experience coordinating renovations, repairs, or construction projects

  • Comfort working with budgets, invoices, and financial tracking

  • Experience improving systems, workflows, or executive operating cadence

  • Familiarity with CRM systems, property management software, and project management tools (Asana, Monday, ClickUp, Notion, etc.)

  • Experience supporting executives across both professional and personal matters

Why Join

  • High-trust, high-impact role working directly with a founder and operator

  • Opportunity to operate at the center of business, real estate, and personal decision-making

  • Significant autonomy and ownership

  • Competitive compensation commensurate with experience

To Apply

Please submit your resume and a brief cover note outlining your executive support, real estate operations, and renovation or property management experience.


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