Executive Assistant

Job Overview:

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our executive team. The ideal candidate will manage day-to-day administrative tasks, ensure smooth business operations, and act as a key point of contact between executives and internal/external stakeholders. This role requires excellent communication skills, attention to detail, and the ability to handle sensitive information with discretion.

Key Responsibilities:

• Manage and maintain executives calendars, including scheduling meetings, appointments, and travel arrangements.

• Prepare and organize reports, presentations, and correspondence.

• Handle confidential information with a high level of professionalism.

• Coordinate internal and external communications on behalf of the executive.

• Organize and maintain files, documents, and records for easy retrieval.

• Track project deadlines and ensure timely completion of tasks.

• Assist in preparing meeting agendas, taking minutes, and following up on action items.

• Conduct research and compile data for reports and decision-making.

• Manage expense reports and basic bookkeeping related to executive activities.

Qualifications & Skills:

• Proven experience as an Executive Assistant, Administrative Assistant, or similar role.

• Excellent organizational and multitasking abilities.

• Strong written and verbal communication skills.

• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and Google Workspace.

• Familiarity with project management tools (e.g., Asana, Trello) is a plus.

• Ability to work independently and prioritize tasks effectively.

• Discretion and confidentiality when handling sensitive information.

Preferred Tools & Knowledge:

• Google Workspace (Docs, Sheets, Calendar)

• Project Management Tools (Asana, Trello, ClickUp)

• Communication Platforms (Slack, Zoom)