Job Openings Virtual Assistant

About the job Virtual Assistant

About Seamless Assist

At Seamless Assist, we connect growing businesses with top-tier virtual talent who bring efficiency, professionalism, and creativity to daily operations. Our VAs play a crucial role in helping clients focus on what matters most growing their business by taking care of the behind-the-scenes tasks with excellence and reliability.

Job Summary

We are seeking a proactive, detail-oriented, and resourceful Virtual Assistant to support our clients with a variety of administrative and operational tasks. The ideal candidate is self-motivated, tech-savvy, and able to work independently in a fast-paced remote environment.

Key Responsibilities

Depending on client needs, tasks may include but are not limited to:

Administrative Support

  • Calendar and inbox management

  • Scheduling meetings and appointments

  • Data entry and document management

  • Preparing reports, presentations, and documents

Client Communication

  • Responding to emails and messages in a timely and professional manner

  • Managing customer inquiries and follow-ups

  • Coordinating between team members and clients

Operations Support

  • Research and information gathering

  • Creating and updating spreadsheets (Excel/Google Sheets)

  • CRM data management

Basic Marketing Tasks (if applicable)

  • Social media scheduling (using tools like Buffer or Canva)

  • Light graphic editing

  • Updating website/blog content

  • Email campaign support

Preferred Qualifications

  • Proven experience as a Virtual Assistant, Administrative Assistant, or similar role

  • Excellent written and verbal communication skills

  • Familiarity with remote work tools: Google Workspace, Slack, Teams, etc.

  • Highly organized with strong attention to detail

  • Ability to prioritize and manage multiple tasks

  • Tech-savvy and eager to learn new tools and systems

  • Bonus: Experience in customer support, social media management, or CRM platforms

Soft Skills We're Looking For

  • Strong time management

  • Problem-solving mindset

  • Confidentiality and discretion

  • Initiative and accountability

  • Positive and professional attitude

Tools You Might Use

  • Google Workspace (Docs, Sheets, Calendar, Gmail)

  • Zoom, Slack, Teams

  • Canva, ChatGPT, HubSpot or similar CRMs

  • Microsoft Office Suite

  • Social media platforms (if applicable)

What We Offer

  • Flexible remote work setup

  • Exposure to diverse client industries

  • Opportunities for growth and upskilling

  • Collaborative and supportive virtual environment

  • Performance-based incentives and recognition


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