Using your notes while keeping the client confidential, here's a recruiter-friendly JD that highlights the opportunity without giving away the company.

Accounts Payable Specialist

Seattle, WA | Hybrid (WFH Mondays & Fridays)

Seattle Search Group is partnering with a stable, well-established organization to identify an Accounts Payable Specialist to join a collaborative accounting team. This is an excellent opportunity for someone who enjoys problem-solving, working cross-functionally with operations, and contributing to a company that promotes from within.

This isn't a high-volume data entry position. We're looking for someone who can think critically, navigate exceptions, and communicate effectively with both vendors and internal departments.

Responsibilities

• Process vendor invoices and ensure timely, accurate payment processing.
• Review invoices, purchase orders, and supporting documentation while resolving discrepancies.
• Partner closely with operations to research and resolve invoice issues.
• Process ACH, check, and wire payments.
• Reconcile vendor statements and investigate outstanding items.
• Assist with month-end close activities, including accruals and account reconciliations.
• Maintain accurate vendor records and documentation within multiple accounting systems.
• Support process improvements and special projects as needed.

Qualifications

• 2+ years of Accounts Payable or general accounting experience.
• Experience working with purchase orders and vendor reconciliations.
• Strong problem-solving and organizational skills.
• Ability to communicate effectively with operations, vendors, and internal stakeholders.
• Comfortable learning new ERP and workflow systems.
• Proficient in Microsoft Excel and Microsoft Office.
• Positive attitude with a collaborative, team-first approach.

Why This Opportunity?

• Hybrid schedule with work-from-home on Mondays and Fridays.
• Stable accounting department with excellent employee retention.
• Collaborative team that works together to achieve aggressive month-end close deadlines.
• Strong promote-from-within culture with opportunities for career growth.
• Leadership that recognizes and rewards high performers.
• Supportive environment where candidates are encouraged to evaluate whether the company is the right fit for them, just as much as the company is evaluating them.

For confidential consideration, please contact:

John Herd
Seattle Search Group
john@seattlesearchgroup.com
425-736-4321