Junior Executive Assistant – Operations & Research

We are hiring a Junior Executive Assistant – Operations & Research to support a manager across scheduling, communication, research, logistics, and day-to-day execution. This is an early-career role (preferably 0–2 years of experience) for someone who is highly organized, responsive, disciplined, and excels in being the right hand of a decision maker. It is for someone eager to grow into executive assistance through hands-on experience.

This role requires someone who is comfortable moving around frequently, handling in-person coordination, and supporting both administrative and field-based tasks. Responsibilities include calendar support, external communication, vendor and product research, technical and operational coordination, purchase and booking support, and on-the-ground follow-through as needed.

The ideal candidate enjoys researching solutions, comparing options carefully, planning ahead, and communicating clearly. They should be financially aware, resourceful, comfortable with technical subject matter at a practical level, and capable of turning complex or ambiguous requests into organized action.

Key Responsibilities

Executive Support and Coordination

• Support the manager with scheduling, planning, organization, and task follow-through
• Manage calendar updates, appointments, reminders, and meeting coordination
• Track priorities and deadlines to ensure timely execution

Research, Technical Coordination, and Decision Support

• Research vendors, tools, products, services, and technical options
• Summarize findings clearly and provide practical recommendations
• Compare costs, timelines, quality, and tradeoffs to support decisions
• Assist with sourcing, booking, purchasing, and follow-up with external parties

Field Coordination and Mobility

• Travel frequently between locations to complete tasks and support operational needs
• Handle in-person coordination, errands, pickups, site visits, and external follow-up
• Move flexibly between field, office, and remote support work

Communication and Follow-Up

• Communicate professionally on the managers behalf through WhatsApp, email, phone, and in person
• Draft messages, confirmations, updates, and follow-ups
• Keep the manager informed on relevant developments and open items

Administrative and Financial Awareness

• Support bookings, purchases, and coordination with budget awareness
• Compare prices and service options before recommending action
• Keep records, receipts, and expense-related information organized

Requirements

• 0–2 years of experience in administrative support, coordination, operations, or a similar early-career role
• Strong organizational and task management with proven ability to manage schedules, calendars, reminders, and changing priorities effectively
• Verbal and written communication skills in Arabic and English at B2/C1 level
• Ability to draft professional emails, follow-up messages, and written updates with clarity and accuracy
• Good proficiency in Microsoft Excel
• Comfortable using AI tools such as Claude, ChatGPT, or similar tools for research, writing support, summarization, and productivity improvement
• Strong research and coordination skills, including comparing vendors, products, services, costs, and timelines
• Financial awareness and sound judgment when supporting purchases, bookings, and service coordination
• Comfortable with frequent movement between locations and handling in-person coordination tasks
• Able to work in a fast-paced environment with discipline, responsiveness, and strong follow-through
• Professional, discreet, and dependable in handling sensitive or high-priority matters
• Motivated to grow into a long-term executive assistant career path

Preferred Qualities

• Systems thinker who can connect tasks, dependencies, and priorities
• Resourceful and proactive, with a bias toward solving problems rather than waiting for instructions
• Comfortable working with technical, operational, or logistics-related requests
• Strong follow-up habits and ability to close loops
• Positive attitude toward planning, coordination, communication, and service
• Flexible and dependable in a fast-moving environment

Success in This Role Looks Like

• The managers time is better organized and protected
• Research is turned into clear, decision-ready recommendations
• Tasks move forward without repeated follow-up
• Communication stays professional, timely, and organized
• In-person and remote coordination are handled smoothly
• Operational details are managed with discipline and reliability