Job Openings Receptionist (Kuala Lumpur)

About the job Receptionist (Kuala Lumpur)

Job Title: Receptionist

Department: Facilities Management

Reports To: Facilities Executive

Location: Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

Summary

The Receptionist is the first point of contact for our facilities management company and will play a vital role in representing the company's professional image to clients, visitors, and staff. This role requires a high degree of professionalism, strong communication skills, and the ability to handle a wide range of tasks in a fast-paced environment.

Key Responsibilities

Reception

  • Greet and welcome visitors, clients, and staff with a friendly and professional demeanor.
  • Answer incoming phone calls promptly, direct calls to the appropriate team members, and take detailed messages.
  • Manage visitor registration, sign-in procedures, and issuance of visitor passes.
  • Maintain a tidy and organized reception area and common spaces.
  • Coordinate meeting room reservations and set-up, ensuring adequate space, refreshments, and equipment availability when needed.

Office Services

  • Manage incoming and outgoing mail and couriers, including sorting, distribution, and tracking.
  • Order and maintain office supplies, ensuring adequate inventory levels.
  • Assist with basic office equipment troubleshooting (printers, copiers, etc.) or coordinate with IT support.
  • Support general office administration tasks as needed, such as filing, photocopying, and document preparation.

Catering

  • Liaise with catering providers for meetings and events, placing orders, and managing deliveries.
  • Maintain the tidiness and stocking of office kitchen and pantry areas.
  • Ensure availability of beverages and snacks for visitors.

Other Responsibilities

  • Adhere to company policies and procedures, upholding a safe and efficient workplace.
  • Provide support to the Facilities Management team on ad-hoc projects or tasks.
  • Collaborate and communicate effectively with team members from other departments.

Qualifications and Skills

  • High school diploma or equivalent.
  • Minimum of 1-2 years of experience in a receptionist or administrative support role.
  • Excellent customer service skills and a welcoming attitude.
  • Strong verbal and written communication skills in English; proficiency in Bahasa Malaysia is highly desirable.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook).
  • Ability to multitask and prioritize in a dynamic work environment.
  • Detail-oriented and organized.
  • Demonstrated time management skill



How to Apply


Disclaimer: This job advertisement is not intended to be an exhaustive list of all duties and responsibilities of the position. The employee may be required to perform other duties as assigned.