Administrative Assistant to GM

Job title: Administrative Assistant to the GM

Location: Office in Aintoura, Keserwan.

Work schedules: Full-time Monday to Friday (8.00 AM - 5.00 PM)

Organization Overview: shareQ (www.shareq.org) is a Lebanese non-profit organization launched by a group of dedicated young professionals in 2012. ShareQ is dedicated to innovating sustainable social projects and implementing them in collaboration with more than 30 NGOs. ShareQ has currently two main departments, ProAbled (www.proabled.com) and M Social Catering (www.msocialcatering.com).

Responsibilities:

• Manage the GMs calendar, schedule meetings, and coordinate personal appointments and with internal teams, partners, donors, and stakeholders.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Assist with drafting reports, presentations, correspondence, and communications.
• Attend events and meeting on behalf of shareQ and the GM.
• Maintain organized digital and physical filing systems for the GM and shareQ.
• Liaise with service providers, manage invoices, and support personal logistics.
• Assist with academic research, document formatting, citation organization, and proofreading.

Job Qualifications:

• Bachelors degree in business administration, communications, or a related field preferred
• Proven minimum 3 years of work experience
• Excellent organizational, communication, multitasking and research skills.

• Languages: Fluent in English, and Arabic (French is a plus)
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
• High level of accountability, responsibility, and reliability.
• Driving license and access to a car are required.
• Familiarity with academic and NGO environments is a plus.

Competencies:

• Strong interpersonal skills
• Mission-driven and social spirit.
• Leadership skills: Taking initiative and problem-solving.
• Stress tolerance: Ability to work under pressure.
• Solid organizational skills, including multitasking, time-management and research skills.
• Strong communication skills