Bookkeeper

Who is Sharesource?

We are a social enterprise dedicated to connecting global opportunities with talented individuals. Currently, we serve Australian clients and aim to empower businesses to thrive by accessing the talent they need worldwide. Our mission is to support individuals in achieving success in their careers while fostering a company culture that embodies our values.

https://www.sharesource.com.au/ ;

What are we looking for?

We're looking for a Bookkeeper to serve as the financial backbone for the client's thriving, family-owned business portfolio. A highly efficient and proactive due to the fast-paced nature of the business, where errors can lead to significant financial consequences. This is a high-impact role managing the full-cycle bookkeeping for two different industries – retail and supermarket across seven locations.

In this role, you will be the primary point of contact for all financial data, ensuring that the constant flow of invoices and bank feeds is translated into organized, actionable records.

What are you expected to do?

Accounts Payable (AP) & Purchasing

• Manage Accounts Payable (AP) processes, including invoices, purchases, supplier payments, expenditures, and supplier statement reconciliations across multiple store locations.
• Maintain accurate financial records in accordance with company policies and accounting standards while ensuring all tasks are completed accurately and within deadlines.
• Optimize accounting workflows and processes to improve efficiency, reduce bottlenecks, and minimize errors without compromising quality.

• Resolve discrepancies and follow up on issues promptly to maintain accurate and reliable financial data.

Payroll Preparation (Weekly)

• Prepare weekly payroll by auditing the Deputy system to verify timesheets, rosters, shifts, leave records, and approvals prior to final payment processing.
• Ensure payroll preparation tasks are completed accurately, on time, and in accordance with established procedures and timelines.

Reconciliations & AR

• Perform daily bank feed reconciliations and manage Accounts Receivable (AR) transactions to maintain accurate and up-to-date financial records.
• Monitor financial data, investigate discrepancies, and resolve issues promptly using strong analytical and problem-solving skills.
• Ensure transparency and reliability in financial reporting through clear documentation and consistent adherence to reporting standards.

Compliance & Reporting

• Complete BAS preparation, GST reconciliations, and ensure all GST claims are accurately captured in compliance with accounting standards and company policies.
• Prepare financial reports, account analyses, and month-end reports, bringing financials to the final review stage for the director.
• Maintain the end-to-end bookkeeping cycle across multiple locations, ensuring records remain compliant, audit-ready, and accurate.
• Demonstrate accountability for meeting targets, maintaining data accuracy, and improving operational efficiency.

• Provide timely reports and updates to management.

• Support ad hoc administrative tasks as required by the client..

You'll be a great fit if:

• You have a minimum of 3 years of bookkeeping experience, positioning you as a senior, plug-and-play professional who can manage complex financial tasks independently from day one.

• You have a degree in Accounting, Finance, Management Accounting, or a related field.

• You must possess direct experience in the Australian accounting environment, demonstrating a solid understanding of local compliance, GST requirements, and regional financial standards.
• You have an intermediate to advanced proficiency in accounting software Xero is a must (not just Xero certified), capable of managing multi-entity files and high-volume data with minimal guidance.

• You have an intermediate proficiency in Excel and Google sheets to complete tasks efficiently.

• You demonstrate advanced analytical skills in accounting analysis and proactive problem-solving by identifying discrepancies and addressing them before they become larger issues.

These soft skills would be beneficial if:

• You have strong verbal and written English communication skills and can communicate effectively with clients, suppliers, and team members.
• You take responsibility for your actions and outcomes while demonstrating accountability and professionalism in your work.
• You can work independently with minimal supervision and perform effectively in challenging or high-pressure environments.

• You manage time efficiently and maintain a high level of attention to detail regardless of task size or complexity.

Please note: This role is remote; however, we require candidates to be based locally in the Philippines. This is to support occasional onsite activities such as team events, client meetings, or equipment handover. Additionally, local residency is necessary for compliance with Philippines labor laws and employment regulations.

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Why work for Sharesource?

Our clients come from all walks of life and so do we. We hire hundreds of skillful individuals from a wide variety of backgrounds, genders, ages, and personalities to live out our diverse culture and make a positive impact on the world!

Our 5 Values:

• Make a social impact: We balance our work for client teams and for society by constantly making a positive impact.

• Be proactive: We encourage brave thinking and continuous improvement, and drive change through action.

• Create value: We create measurable values for our stakeholders: our teams, partners, suppliers, investors, and communities.
• Be fair, open and honest: We foster equality and inclusivity in a supportive environment that embraces diversity and celebrates achievements.

• Add fun, passion and love: We prioritise fun and passion, fostering higher engagement and a positive can-do attitude.

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What to Expect in the Process?

1. You'll go through 3–4 interviews plus a possible assessment with our client partner. This includes an initial chat, a culture-fit interview, and 1–2 conversations with our awesome client. The whole process usually takes 1–2 weeks, but we'll let you know if things need to move quicker.
2. Our best advice? Be yourself and enjoy the conversations. We'll keep you updated every step of the way, and you're always welcome to reach out for updates anytime.
3. If all goes well, we'll complete reference checks and requirements quickly—so we can get that job offer to you without delay.

We would be grateful if you have these already:

1. Fit to Work/Health Card (Basic 5 employment medical tests)
2. NBI Clearance
3. Social IDs - PHIC, SSS, HDMF, TIN
4. Character references with contact info

At Sharesource, we believe in the value of diversity and inclusion. We are committed to creating a diverse, respectful, and inclusive workplace, and we do not discriminate based on factors such as race, gender, religion, sexual orientation, or disability.