Executive Assistant

Executive Assistant

SIEL Human Solutions, on behalf of our client, is looking to hire a Part-Time (25-30 hours a week) Executive Assistant to support the owner of retail outlets across Western Canada and the Southeast United States.

Our client, based in Regina, SK, has been providing high-value, customer-centric products and services for over 25 years. As a company, their successes are rooted in accountability to their customers and each other.

As an Executive Assistant, you will provide high-level administrative, analytical, and operational support to the company owner while serving as a strategic liaison between internal and external stakeholders.

If you have 5-7 years of experience as an Executive Assistant, youre highly organized, proactive, have strong communication skills, and have the ability to manage multiple priorities while managing confidential information with integrity and discretion, then this role is for you!

Key Responsibilities:

• Provide high-level administrative support to the owner of the company, including calendar management and meeting coordination; preparation and editing correspondence to vendors, customers and not-for-profit organizations.
• Act as a liaison between the owner and internal/external stakeholders.
• Manage confidential information with integrity and discretion.
• Basic bookkeeping tasks which include the generating and printing of reports and statements from financial institutions, QuickBooks, payroll service providers (Ceridian, Payworks) and accounting firm; sourcing, sorting and uploading of receipts to the Bookkeepers; prepare monthly cash deposits; AP/AR tasks, paying bills, etc.
• Perform Internet searches for various products and services.
• Track and follow up on action items, deadlines, and deliverables.
• Maintain organized filing systems and ensure timely document management.

• Schedule and coordinate internal and external meetings, ensuring all logistics are handled (venues, agendas, materials, technology).

• Arranging delivery/pickup and organizing logistics for domestic and international destinations.
• Renew policies and licenses when due.

• Anticipate the owners needs and proactively address issues before they arise.

Skills and Qualifications:

• Completion of an undergraduate degree in business or a related field.

• 5-7 years of experience as an Executive Assistant or in a similar administrative role.
• Proficient and knowledgeable at sourcing, vetting and creating a short list of contractors for small projects (ie, construction, IT, consulting).
• Knowledge and proficiency in the Google Workspace environment (ie, Gmail, Gemini, Drive, Meet, Maps, Calendar, Docs and Sheets).
• Knowledge and proficiency in Microsoft 365 (OneDrive, Teams, Word, Excel, Outlook) and other productivity tools. (i.e., QuickBooks, all video conference platforms, Dropbox, Docusign, Grammarly).

• Some experience with Level 2 Generative AI chatbots
• Must possess a valid drivers license and have access to a reliable vehicle to travel for work-related tasks.
• Comfortable setting up and troubleshooting office equipment (ie, connecting to a wireless printer, Android smartphone functions).
• Excellent at storing and tracking receipts for AR/AP purposes.
• Familiary in working with different time zones.
• Committed to learning new skills
• Naturally curious
• Coachable
• Exceptional organizational and time-management skills.
• Excellent written, verbal, and listening skills, with a proven ability to format and draft correspondence, forms, reports, presentations, and proposals.
• High level of professionalism and discretion with the ability to maintain confidentiality.

• Adaptable and resourceful with a proactive mindset.

• Self-motivated and flexible professional with exceptional attention to detail, and the ability to independently plan, prioritize, and execute multiple tasks while meeting deadlines.
• Ability to prioritize tasks and use time effectively to set action plans to achieve results.

• High emotional intelligence.
• Critical thinker with the ability to work independently and collaboratively.
• Commitment to the values and mission of the Company.

Our client offers a competitive salary and a comprehensive benefits package.

If you are interested in this opportunity and meet the qualifications, please send your resume to Mary Jo Radford, Senior Workforce Talent Consultant at maryjo.radford@sielhumansolutions.com by March 3, 2027.

Only those who are authorized to work in Canada and are selected for an interview will be contacted.

Thank you for your interest!