Administrator

ADMINISTRATOR - Moose Jaw, SK

South Hill Medical Clinic in Moose Jaw, SK is seeking a Temporary Part-Time Administrator. Reporting to the Office Manager, the Administrator provides administrative leadership, primarily overseeing the South Hill Medical Clinic Innovation Fund Project and Patient Medical Home Development.

If you have a minimum of 2–3 years administrative experience, preferably in a healthcare or clinic setting, then this job is for you! This position is part of a newly developed Innovation Fund between the Saskatchewan Government and medical clinics in Saskatchewan; therefore, this position is temporary until March 31, 2027, with the possibility of extension.

Responsibilities:

1. Innovation Fund Account Management & Financial Coordination

• Manage and oversee SMA-related funds, including allocation, transfer, and reconciliation of funds between SMA, the clinic and the Physicians.

• Track and record incoming and outgoing SMA disbursements in alignment with funding guidelines.

• Prepare financial summaries, expense tracking, and reconciliation reports for submission to SMA.

• Maintain accurate financial documentation, invoices, and receipts for audit and reporting purposes.

• Liaise with SMA coordinator to address queries and ensure compliance with financial and operational expectations.

2. Reporting & Data Management

• Compile, analyse, and submit operational and financial reports to SMA as required.

• Maintain accurate clinic data systems to support quality improvement and performance reporting.

• Conduct data analytics to identify trends, gaps, and improvement areas in clinic operations and funding usage.

• Prepare monthly, quarterly, and annual reports and data summaries for internal and SMA review.

3. Communication & Liaison

• Act as the primary communication bridge between SMA, the Clinic Leadership team and the Saskatchewan Health Authority as needed.

• Ensure timely and clear communication regarding reporting deadlines, funding updates, and administrative requirements.

• Collaborate with clinic leadership to implement new SMA programs, funding changes, and reporting processes.

• Draft and manage all correspondence, paperwork, and documentation required by SMA.

4. Administrative Operations

• Assist with daily administrative tasks such as mail, document filing systems, scheduling, inventory tracking, and office supply management as needed.

• Maintain accurate patient and physician records in compliance with privacy regulations as needed.

• Support recruitment and onboarding activities for clinic staff as needed.

• Ensure adherence to clinic policies, procedures, and operational standards.

• Draft Agendas and take meeting minutes as required.

5. Billing & Financial Support (Asset)

• Assist with medical billing and submission of claims to health authorities and insurers.

• Assist with monitoring claim rejections, corrections, and resubmissions.

• Support physicians and staff in understanding billing procedures and ensuring compliance.

Qualifications:

• Diploma or Bachelors degree in Business Administration, Healthcare Administration, Accounting, or a related field.

• Minimum 2–3 years of administrative experience, preferably in a healthcare or clinic setting.

• Experience in accounting, reconciliation, and data reporting is required.

• Familiarity with SMA programs, funding structures, or healthcare grant reporting is an asset.

• Knowledge of medical billing systems (e.g., EMR, billing software) is an advantage.

• Knowledge/experience with Quality Improvement work is an advantage.

• Strong computer skills: MS Excel, Word, and database management.

• Excellent communication, organizational, and analytical skills.

If you are looking to pursue a career with a clinic that improves patient access and quality care through team-based support, then this position is for you!

We appreciate your interest, but please note that we will only be contacting successful applicants who are authorized to work in Canada.