Administrative Assistant

Position Information

Position Title: Administrative Assistant with the Town of Esterhazy
Department: Town Office
Job Posting #: 2025-11-25-01
Union Status: Unionized position; wages in accordance with the CUPE Local 5428 Collective Agreement

Employment Details

Status: Full-Time
Number of Vacancies: 1
Hours of Work: Monday to Friday, 8:15 a.m. to 4:15 p.m. (37.5 hours per week)

Posting Timeline

Posted Date: November 12, 2025
Closing Date: November 26, 2025

This full-time, in-scope position reports to the Chief Administrative Officer (CAO) or designate and plays a vital role in supporting municipal operations through a range of administrative and clerical services.

Key Responsibilities

• Greet visitors, answer incoming calls, and direct inquiries appropriately
• Perform clerical duties such as filing, data entry, photocopying, and maintaining office supplies
• Prepare and format documents, reports, agendas, newsletters, and correspondence
• Assist with calendar management, scheduling meetings, and event coordination
• Manage mail and office correspondence (incoming and outgoing)
• Maintain both physical and electronic filing systems with accuracy and confidentiality
• Support cross-departmental projects and community event logistics as assigned
• Ensure all work is conducted professionally and in compliance with Town policies

Qualifications & Skills:

• Grade 12 or GED (Office Administration Certificate or related post-secondary education is an asset)
• Valid Class 5 Saskatchewan drivers licence with clean abstract
• RCMP security clearance, including a vulnerable sector check
• Proficiency in Microsoft Office Suite; Canva experience is an asset
• Strong written and verbal communication skills with attention to detail
• Friendly and approachable demeanor with a willingness to learn and take direction
• Ability to manage time effectively, multitask, and adapt in a dynamic office environment
• Familiarity with municipal operations or public sector experience is considered an asset

Why Join Us?

This is a great opportunity to build a rewarding administrative career in the public sector while contributing directly to the effective operation of the Town of Esterhazy.

How to Apply:

Interested candidates are invited to submit a resume and cover letter to:

Email: maryjo.radford@sielhumansolutions.com
Fax: 306-745-6797
Mail: Box 490, Esterhazy, SK S0A 0X0

Please clearly note the position you are applying for.

We thank you for your interest and wish to advise that only those selected for interviews will be contacted.