Job Openings Front Desk/Admin Officer & Executive Assistant

About the job Front Desk/Admin Officer & Executive Assistant

Front Desk/Admin Officer & Executive Assistant

Location: Lekki, Lagos, Nigeria
Reports To: Senior HR & Legal Specialist
Employment Type: Full-Time
Salary: 350,000 - 400,000 (Monthly)
Experience Required: 2-4 years in executive assistance, administration, or related roles

Job Summary:

We are seeking a highly organized, smart, and professional Front Desk/Admin Officer & Executive Assistant to manage front desk operations, provide administrative and logistical support across departments, and coordinate the maintenance of company-owned and affiliated properties in Lagos. This role also includes executive-level support to the Managing Director, including residential coordination and travel logistics. The ideal candidate will be detail-oriented, dependable, and capable of handling multiple responsibilities in a dynamic environment.

Key Responsibilities:

Front Desk & Administrative Support

  • Greet and attend to all visitors professionally and promptly

  • Manage incoming calls and emails, redirecting or recording messages as needed

  • Maintain visitor logs and meeting room schedules

  • Keep the front desk area tidy and well-stocked with materials

  • Support clerical duties including filing, photocopying, and supply tracking

Petty Cash & Courier Management

  • Process and track petty cash disbursements with accurate records

  • Manage incoming/outgoing courier items and ensure timely deliveries

Stationery, Inventory & Procurement

  • Monitor and replenish office supplies

  • Source cost-effective vendors and reconcile inventory

  • Maintain clear asset tracking and labelling for all equipment

Hotel Reservations & Travel Coordination

  • Manage hotel bookings and transport logistics for staff and guests

  • Ensure cost-effective, confirmed, and well-documented travel arrangements

Vehicle & Logistics Oversight

  • Schedule regular maintenance for company vehicles

  • Ensure all documentation (insurance, licenses) are up-to-date

  • Coordinate logistics for internal and vendor vehicles

Facilities & Property Management

  • Supervise maintenance of office facilities, utilities, and generators

  • Oversee DSTV, electricity purchases, and routine servicing

  • Manage Librod and affiliated company properties across Lagos

Executive & Residential Support

  • Handle repairs and logistics at the Managing Directors residence

  • Schedule utility and service renewals (DSTV, generator, etc.)

  • Arrange domestic and international travel logistics for the MD and family

Compliance & Confidentiality

  • Enforce NDPR-compliant visitor access protocols and secure document handling

  • Maintain compliance with internal audit and HSE regulations

QHSE (Quality, Health, Safety & Environment)

  • Adhere to all safety protocols and participate in safety training

  • Identify and report unsafe conditions proactively

Key Performance Indicators (KPIs):

  • 100% visitor handling within 5 minutes of arrival

  • 98% accuracy in meeting/travel logistics

  • 100% petty cash record accuracy and timely reconciliation

  • 0 missed utility/service renewals

  • 90% satisfaction rate from departments and vendors

Qualifications & Requirements:

  • Education: Bachelor's degree in Business Administration, Office Management, or a related field

  • Experience: 2-4 years in a similar role involving executive assistance or front desk management

Technical Skills:

  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

  • Records and document management (manual and digital)

  • Understanding of procurement, travel, and logistics coordination

Core Competencies:

  • Excellent verbal and written communication skills

  • Exceptional organization and time-management abilities

  • Strong attention to detail and problem-solving mindset

  • High level of discretion and professionalism

  • Ability to multitask and prioritize in a fast-paced environment

Benefits:

  • Competitive salary package (350,000 400,000)

  • Accommodation support (if applicable)

  • Structured weekday schedule (weekends off)

  • Professional work environment with career development opportunities

  • Direct exposure to executive operations and interdepartmental coordination

How to Apply:

Interested and qualified candidates should send their CV to: hiring@mysigma.io
Email Subject Line: Application Front Desk/Admin Officer & Executive Assistant (Lekki)


Or refer someone