Procurement Officer

Industry: Healthcare / Pharmacy
Location: Ajah Lagos
Salary: 150,000 - 200,000 Monthly
Experience: 2-4 Years

Job Summary

The Procurement Officer oversees the end-to-end procurement of pharmaceuticals, consumables, and medical equipment, ensuring timely, cost-effective, and compliant purchasing according to GDP/GMP and healthcare regulations.

Key Responsibilities

1. Supplier & Vendor Management

• Identify and evaluate reliable suppliers.
  
  

• Maintain strong vendor relationships and conduct periodic performance assessments.
  
  

• Ensure all vendors adhere to quality and compliance standards.
  
  

2. Sourcing, Negotiation & Contracting

• Conduct market research to identify competitive pricing and new vendors.
  
  

• Request and analyze supplier quotations.
  
  

• Negotiate pricing, contracts, and delivery timelines to achieve cost efficiency.
  
  

3. Procurement & Order Management

• Process purchase requisitions and raise purchase orders.
  
  

• Track and follow up on orders to ensure timely delivery.
  
  

• Resolve discrepancies related to deliveries or invoices.
  
  

4. Inventory & Stock Control

• Monitor stock levels and maintain reorder thresholds.
  
  

• Support periodic stock counts and reconciliations.
  
  

• Identify expired, slow-moving, or obsolete inventory.
  
  

5. Compliance & Documentation

• Ensure all purchasing activities follow GDP/GMP and regulatory requirements.
  
  

• Maintain proper documentation for audit trails.
  
  

• Keep updated records of contracts, POs, invoices, and receipts.
  
  

6. Quality Assurance Support

• Verify that all delivered items meet required quality, packaging, and storage standards.
  
  

• Work with pharmacists and QA staff to address quality concerns.
  
  

7. Budgeting & Reporting

• Assist in preparing the procurement budget and forecasts.
  
  

• Track expenses and provide periodic procurement reports to management.
  
  

Key Performance Indicators (KPIs)

1. Cost Efficiency & Savings

• Achieve 510% annual cost savings through effective sourcing and negotiation.
  
  

• Maintain at least 95% supplier price compliance with agreed contract terms.
  
  

2. Timeliness & Delivery Performance

• Ensure 98% on-time delivery of pharmaceuticals and consumables.
  
  

• Reduce procurement cycle time to 35 business days from requisition to delivery.
  
  

3. Inventory & Stock Accuracy

• Maintain 95100% stock accuracy during monthly stock reconciliations.
  
  

• Keep stockout rate below 2% monthly for fast-moving and critical items.
  
  

• Reduce expired/obsolete stock to less than 1% of inventory value.
  
  

4. Supplier Performance & Compliance

• Ensure 100% compliance with GDP/GMP procurement standards.
  
  

• Achieve 90%+ supplier performance rating based on quality, pricing, and service.
  
  

5. Documentation & Audit Readiness

• Maintain 100% completeness of procurement documents for audit purposes.
  
  

• Achieve zero audit non-compliance related to procurement processes.
  
  

6. Budget Adherence

• Maintain procurement spending within approved budget limits.
  
  

• Provide accurate and timely monthly procurement reports.
  
  

Qualifications & Requirements

• B.Sc./HND in Supply Chain Management, Pharmacy, Business Administration, or a related field.
  
  

• 2-4 years of experience in healthcare/pharmaceutical procurement.
  
  

• Strong understanding of GDP/GMP and pharmaceutical supply chain processes.
  
  

• Proficiency in MS Office and inventory management software.
  
  

• Strong negotiation, communication, and analytical skills.
  
  

• Detail-oriented, organized, and able to work under pressure.
  
  

Benefits

• Competitive Salary: 150,000 - 200,000
  
  

• Health benefits
  
  

• Professional development and training
  
  

• Career advancement opportunities
  
  

• Conducive work environment
  
  

How to Apply

Interested and qualified candidates should send their CV to hiring@mysigma.io                             using Procurement Officer Ajah as the subject line.