Surgical Services Coordinator

164178 Surgical Services Coordinator, Boston, MA, 2 months Contract
Sigma, Inc. is looking for a Surgical Services Coordinator to join the Dermatology Surgery department at Beth Israel Deaconess Medical Center in Boston, MA.

Shift : Monday-Friday, 7:30 am-4:00 pm

Essential Responsibilities:

• Screens telephone calls and access for high-level position(s) deciding which individuals need face to face meetings, which can be refer to other managers or when possible, resolves the situation.
• Schedules and prepares for diverse and complex appointments, meetings and travel arrangements.
• Oversees planning and preparation for committees.
• Distributes minutes, prepares agenda, materials and committee work.
• Plans, coordinates and makes recommendations in preparation for high-profile programs and events for the department.
• Independently composes and edits complex and sensitive correspondence, reports and documents for final approval by manager.
• Compiles, analyzes and summarizes data from multiple sources to create detailed complex documents, reports and high-level presentations.

Required Qualifications:

• High School diploma or GED required.
• Associate's degree preferred. 3-5 years related work experience required.
• Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications.
• May produce complex documents, perform analysis and maintain databases
• Ability to make decisions that are guided by precedents, policies and objectives.
• Regularly makes decisions and recommendations on issues affecting a department or functional area.
• Ability to address problems that are varied, requiring analysis or interpretation of the situation using direct observation, knowledge and skills based on general precedents.
• Ability to set goals and determines how to accomplish defined results with some guidelines.
• Manager/Director provides broad guidance and overall direction.
• Ability to communicate clearly and effectively in written English with internal and external customers.
• Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers.
• Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations.
• Ability to act as a team leader for small projects or work groups, creating a collaborative and respectful team environment and improving workflows.
• Results may impact the operations of one or more departments.
• Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving.
• Ability to remain calm in stressful situations.

Must be separated from BILH for 6+ months, and in good standing, to be considered