Legal Billing Specialist

Legal Billing Specialist

Location: Hybrid | Three days in office/two days WFH per week.
Employment Type: Full-Time

Join a Respected Professional Services Team

Our client is seeking a detail-oriented Legal Billing Specialist to join its Accounting Department. This role plays a critical part in the firm's revenue operations by ensuring the accurate and timely processing of client invoices in accordance with client billing guidelines, attorney instructions, and firm policies.

The ideal candidate will have prior billing, accounting, or legal billing experience, exceptional attention to detail, strong communication skills, and the ability to collaborate effectively with attorneys, legal assistants, and accounting professionals in a fast-paced environment.

Please note that this is a hybrid work opportunity, with employees working in the firm's Chicago office three days per week, with the option of WFH two days per week.

Key Responsibilities

• Generate, review, and process prebills in accordance with established firm procedures and deadlines
• Prepare and submit client invoices accurately and on time, including electronic billing submissions
• Review and interpret billing guidelines, fee agreements, and attorney billing instructions
• Ensure compliance with client-specific billing requirements and firm policies
• Maintain billing instructions and client-specific information within the accounting system
• Research, troubleshoot, and resolve billing discrepancies and invoice rejections
• Respond to inquiries regarding billing history, payment status, time entries, and cost details
• Collaborate closely with attorneys, legal assistants, and accounting team members to support billing and collection efforts
• Maintain confidentiality of firm and client financial information
• Participate in ongoing training and professional development opportunities

Qualifications

• Minimum of 2 years of billing, accounting, accounts receivable, or related experience
• Experience in a law firm or professional services environment strongly preferred
• Knowledge of electronic billing platforms, vendor requirements, and LEDES file formats preferred
• Strong understanding of billing processes and invoice management
• Excellent written and verbal communication skills
• Strong analytical and problem-solving abilities
• Exceptional attention to detail and organizational skills
• Ability to prioritize multiple deadlines in a fast-paced environment
• Professional, responsive, and service-oriented approach

Technical Skills

• Microsoft Excel, Outlook, and Word
• Electronic billing (eBilling) platforms
• LEDES billing formats
• Zoom Workplace or similar collaboration tools
• Accounting and billing software systems
• Experience with Surepoint Legal Management System or Aderant is highly desirable

Education & Experience

• Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field preferred
• Relevant work experience may be considered in lieu of formal education
• Legal billing experience strongly preferred
• Professional services billing experience will also be considered

Why Join This Team?

• Hybrid work environment
• Collaborative and supportive culture
• Opportunity to work closely with attorneys and firm leadership
• Competitive compensation and comprehensive benefits package
• Professional growth and development opportunities
• Stable organization with a strong reputation and long-term career potential

If you have a strong billing background, enjoy problem-solving, and take pride in accuracy and client service, we encourage you to apply.