Estate Manager - Private Resident

POSITION: Estate Manager Private Residence

LOCATION: Carmel, CA

We are looking for a seasoned Estate Manager to take charge of the daily operations, maintenance, and renovation projects for multiple private residences in Carmel, CA. Acting as the primary point of contact, this role will oversee all property management needs, vendor relationships, and household support, ensuring each residence is maintained to the highest standard.

The ideal candidate is organized, proactive, and solution-oriented, with proven experience balancing long-term projects such as construction, landscaping, and upgrades, while also managing day-to-day operational details. Since the vast majority of the work occurs while the family is offsite, the ability to work independentlyand to collaborate seamlessly with staff across multiple propertiesis essential. The selected candidate may live onsite on one of the familys propertys, or elsewhere locally, but within a short commuting distance to Carmel.

This role requires onsite presence with the family for eight weeks each summer, during which the Estate Manager will coordinate events, activities, and excursions to provide a seamless and enjoyable experience.

This is a full-time position offering competitive compensation, comprehensive benefits, and vacation time.

Qualifications:

• Bachelors degree strongly preferred

• Minimum 5+ years of experience in estate management, luxury property management, construction coordination, or high-end household operations for HNW families.

• Strong knowledge of construction timelines, processes, and vendor coordination.

• Proven track record of attention to detail and consistent use of systems, checklists, and follow-up.

• Project management expertise with excellent organizational and time-management skills.

• Proficiency in Microsoft Excel and Word.

• High level of professionalism, discretion, and service-minded approach.

• Ability to multitask and prioritize in a dynamic, fast-paced environment.

• Local knowledge of Carmel, CA and surrounding areas, including relevant ordinances, zoning, and historic property regulations.

• Ability to commit to the role for a minimum of two years.

Responsibilities:

• Manage the daily upkeep, cleanliness, and scheduled maintenance of all properties.

• Conduct regular property inspections to ensure readiness and organization.

• Schedule, oversee, and track all repairs, seasonal servicing, and maintenance (HVAC, irrigation, pest control, etc.).

• Maintain detailed records of operations, vendor contacts, warranties, and work orders.

• Plan, coordinate, and supervise renovation and improvement projects, liaising with architects, contractors, designers, and city inspectors.

• Support family operations by coordinating and supervising household staff (housekeepers, chefs, nannies) when the family is in residence.

• Prepare properties for family arrivals and departures (stocking supplies, scheduling services, etc.).

• Provide a discreet, service-oriented presence while guests are on-site.

• Source, vet, and manage relationships with vendors and service providers.

• Negotiate and review contracts and service agreements.

• Monitor and manage property budgets, expenses, and invoices, reporting any variances proactively.

• Provide regular updates and recommendations to the property owners.