Senior Accountant

SENIOR ACCOUNTANT – DETAILED SCOPE OF ACTIVITIES

1. Financial Accounting & Ledger Management

Maintain accurate financial records in compliance with accounting standards.

Monitor all accounting entries for accuracy and support documentation.

Review general ledger, journal entries, and trial balance regularly.

Ensure timely posting and reconciliation of all accounts.

Manage petty cash with strict control and verification procedures.

2. Project Cost Control & Analysis

Maintain project-wise cost tracking aligned with BOQ and cost codes.

Review and verify project costs submitted by PMC and Procurement.

Coordinate with PMC for consumption reports, GRNs, and site confirmations.

Prepare monthly cost reports: Budget vs Actual vs Committed.

Identify cost overruns early and escalate to Management and T&C.

Assist estimation and T&C with cost data for BOQ pricing and variations.

3. Vendor Payments & Subcontractor Settlements

Verify supplier invoices against LPO, GRN, and contract terms before processing.

Ensure project codes and cost codes are correctly assigned.

Prepare payment vouchers with full supporting documents.

Track subcontractor bills, retentions, advance recovery, and milestone payments.

Reconcile supplier and subcontractor statements monthly.

4. Client Billing, Certification & Collections

Review progress billing prepared by PMC or T&C Department.

Submit invoices to clients based on certified work progress.

Track certification status, dues, and payment ageing.

Follow up with consultants/clients for delayed payments.

Prepare accounts receivable ageing reports for Management.

5. Treasury, Cash Flow & Bank Control

Prepare weekly and monthly cash flow forecasts.

Manage bank accounts, cheque issuance, and online banking approvals.

Perform monthly bank reconciliation for all accounts.

Monitor loan repayments, financial commitments, and cash movements.

Track post-dated cheques and due payments.

6. VAT, Corporate Tax & Compliance

Maintain VAT computation, input VAT, output VAT, and reconciliation.

Prepare and submit VAT returns on time.

Ensure all tax-related documentation is properly maintained.

Support external auditors and tax consultants with required data.

Assist in maintaining corporate tax records and compliance files.

7. Payroll Oversight (in coordination with HR)

Review WPS payroll file prepared by HR for accuracy.

Verify salary adjustments, overtime, allowances, and deductions.

Prepare payroll-related accounting entries.

Process EOSB, settlements, and salary disbursements.

Maintain payroll ledger and reconcile monthly.

8. Financial Reporting, Audit & Management Support

Prepare monthly, quarterly, and annual financial statements.

Analyze financial performance and provide insights for decision making.

Assist Management in preparing budgets, forecasts, and cost projections.

Prepare audit schedules and support year-end financial audit.

Maintain financial policies and internal control procedures.

9. Asset, Licensing & Insurance Records

Maintain fixed asset register and depreciation schedules.

Track company licences, insurance policies, and renewal dates.

Assist in insurance claims for vehicles, projects, and liabilities.

10. Documentation, Registers & Internal Controls

Maintain well-organized accounting records, registers, and financial files.

Ensure strong internal controls for approvals and payment procedures.

Ensure confidentiality of financial data.

Provide financial support and information to all departments when required.

NON-NEGOTIABLE RULE

The Senior Accountant is responsible for ensuring financial accuracy, compliance, proper cost

control, and timely reporting. A task is not considered complete until it is fully verified,

recorded, supported with documentation, and communicated to the respective stakeholders.