Job Openings Administrator & Accounts Receivable Specialist

About the job Administrator & Accounts Receivable Specialist

We are seeking a highly organized and detail-oriented Administrator & Accounts Receivable Specialist to support daily business operations and manage the company's receivables function.

This role combines administrative coordination with financial discipline, ensuring smooth office operations, accurate invoicing, timely collections, and strong client communication.

Key Responsibilities

1. Accounts Receivable & Finance Support

  • Raise and issue client invoices in line with contracts and engagement terms

  • Monitor accounts receivable aging and follow up on overdue balances

  • Manage collections process, including client reminders and payment tracking

  • Reconcile customer accounts and resolve discrepancies

  • Record receipts and allocate payments accurately in the accounting system (e.g., Zoho Books)

  • Prepare AR reports, aging summaries, and weekly collection dashboards

  • Support finance team with:

    • Bank reconciliations

    • VAT-related documentation (where applicable)

    • Audit support and document retrieval

2. Administrative & Office Management

  • Manage day-to-day office operations and administrative tasks

  • Coordinate document filing, records management, and compliance documentation

  • Handle client onboarding documentation and maintain organized records

  • Support contract administration and engagement documentation

  • Manage correspondence (emails, letters, courier handling)

  • Assist with meeting scheduling, calendar coordination, and internal communications

  • Liaise with vendors and service providers for office requirements


3. Client Coordination & Support

  • Act as a point of contact for billing-related queries

  • Maintain professional communication with clients regarding invoices and payments

  • Assist with client data management in CRM systems

  • Ensure high levels of client service and responsiveness


4. Process & Compliance

  • Maintain proper financial documentation and audit trail

  • Ensure compliance with internal controls and company policies

  • Support implementation of process improvements in billing and admin workflows

  • Assist in maintaining AML/KYC documentation records (if applicable)


Qualifications & Experience

  • Bachelor's degree in Accounting, Finance, Business Administration, or related field

  • 2–4 years of experience in:

    • Accounts receivable / billing

    • Administrative or office coordination roles

    • Experience with accounting software (preferably Zoho Books, QuickBooks, or similar)
    • Familiarity with UAE business environment and VAT basics is an advantage

Skills & Competencies

  • Strong numerical and reconciliation skills

  • Excellent organization and time management

  • High attention to detail and accuracy

  • Professional communication and client handling skills

  • Ability to follow up assertively yet professionally on collections

  • Proficiency in Microsoft Excel and Office tools

  • Ability to manage multiple priorities in a fast-paced environment

Key Performance Indicators (KPIs)

  • Reduction in accounts receivable aging (DSO)

  • % of on-time collections

  • Accuracy of invoicing and reconciliations

  • Timeliness of reporting and documentation

  • Administrative efficiency and responsiveness


What We Offer

  • Opportunity to work in a growing professional services firm

  • Exposure to finance, operations, and client management

  • Career progression into finance, operations, or accounting roles

  • Collaborative and professional work environment


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