Human Resource Executive

Summary:

In this operational role, you will manage the end-to-end recruitment lifecycle, from crafting compelling job postings and sourcing high-quality candidates to conducting interviews and extending offers. You will also play a key role in fostering a positive and inclusive workplace culture, ensuring compliance with Malaysian labor laws, and delivering a smooth onboarding experience to build a thriving workforce.

Job Responsibilities:

Talent Acquisition

• Manage the end-to-end recruitment process, including creating job postings, sourcing candidates, screening applications, conducting interviews, negotiating salaries, and extending offers.
• Propose, organise and participate in career fairs, university recruitment events and industry networking opportunities.
• Execute onboarding processes to ensure a seamless integration for new employees.
• Manage all matters relating to work passes, including applications and renewals, ensuring compliance with relevant regulations.

Performance & Development

• Conduct regular training needs assessments to identify training and development needs across different departments or teams.
• Work closely with department heads and managers to understand skill gaps and areas for improvement.
• Facilitate training sessions, both in-person and online for employees at all levels.
• Maintain accurate training records and ensure timely renewals if required.

Employee Relations & Engagement

• Cultivate a positive workplace culture and resolve employee grievances professionally.
• Propose and organise engaging employee activities and team-building initiatives.

Compliance & Policy

• Maintain HR policies to align with Malaysian labour laws and company standards.
• Review and recommend changes to HR policies when required.

HR Administration

• Ensure employee records and HR data are updated in HRIS system and saved correctly.
• Timely submission of weekly and monthly reports.
• Prepare and manage HR documents (employment letter) such as letter of appointment, confirmation, promotion, salary adjustment etc.
• Perform exit interview and clearance for leavers, ensuring letters and information updated in the digital employee personal file and HRIS system.
• Assist other ad-hoc duties as assigned.

Job Requirements & Qualifications

• At least 3 years of experience in HR Generalist is preferred.
• Bachelors Degree in Human Resource Management, Business Administration, or a related field is advantageous.
• Strong knowledge of the Malaysian Employment Act and statutory requirements.
• Experience in HRIS System (eg. Info-Tech) is a bonus.
• Proficiency in Mandarin is required to communicate effectively with Mandarin-speaking stakeholders.

NOTE: Position based in Pontian, Johor.