Senior Executive Support Specialist

Our Client is seeking a Senior Executive Support Specialist to provide full-spectrum executive administrative support to senior leadership at the Federal customer. This role operates in a high-tempo, TS/SCI environment and is critical to ensuring smooth daily operations, accurate task tracking, and mission readiness in support of customers global exploitation mission.

Key Responsibilities

• Manage and deconflict complex executive calendars across multiple senior leaders.
• Schedule meetings and secure conference rooms; coordinate with external offices to support high-level engagements.
• Prepare agendas, minutes, and read-ahead materials for leadership briefings.
• Maintain and track actions in customers Action Request Tracking System (DARTS), ensuring 100% on-time completion of tasks.
• Review, edit, and quality-control outgoing correspondence, signature packages, and staff summaries for proper grammar, format, and security markings.
• Screen incoming correspondence and determine appropriate routing or action.
• Create and manage travel orders in the Defense Travel System (DTS), validate funding lines, and process domestic/OCONUS travel with APACS submissions as required.
• Monitor and track official travel and prepare read-ahead packets for leadership.
• Prepare, review, and track internal and external staff clearance and nomination packages, ensuring timely progression through all gate advancements.
• Liaise with security staff and contracting officials to maintain compliance with clearance requirements.
• Maintain official files, update file plans, and execute destruction/retirement actions in compliance with DIA records retention policies.
• Ensure inspection-ready documentation for internal audits and CDRL deliverables.
• Prepare Monthly Status Reports (MSR), training documentation, and property/accountability updates in accordance with DIA standards.
• Support SOP updates and process improvements to increase efficiency and reduce scheduling or correspondence errors.
• Assist with high-profile visits, ensuring proper escort control, visitor vetting, and protocol compliance for U.S. and foreign dignitaries.

Qualifications

• Active TS/SCI with CI Polygraph is required.
• Bachelor's degree (preferred) in business administration, communications, or related field.
• 10+ years of specialized administrative experience at the executive or senior leadership level within the DoD or Intelligence Community.
• Demonstrated expertise in DARTS, DTS/APACS, Microsoft Office Suite (Word, Excel, PowerPoint, Project, Access), and classified correspondence management.
• Proven ability to work independently in a high-tempo, classified environment while managing multiple competing priorities.
• Strong verbal and written communication skills, including the ability to draft and edit executive-level and technical correspondence.

Desired Salary Range:  $120,000 - $130,000