Executive Assistant to the CEO

Role Overview

We are seeking a highly organised, proactive, and detail-oriented Executive Assistant to support the CEO of a fast-growing, technology-driven organization within the construction ecosystem. This role is critical to ensuring the smooth operation of the CEOs office and supporting strategic initiatives.

The ideal candidate is a strong multitasker, discreet, and comfortable handling both high-level executive responsibilities and day-to-day administrative tasks in a dynamic, fast-paced environment.

Key Responsibilities

Executive Support

• Manage the CEO's calendar, including scheduling meetings, appointments, and travel.
• Prepare meeting agendas, documents, and presentations to ensure effective decision-making.
• Handle confidential information with the highest level of professionalism and discretion.
• Act as a key point of contact between the CEO and internal/external stakeholders.

Project Management

• Support the execution of strategic initiatives by tracking progress and timelines.
• Coordinate cross-functional projects and collaborate with multiple teams.
• Prepare reports, summaries, and dashboards on key business metrics and outcomes.

Communication

• Draft, review, and manage correspondence and presentations on behalf of the CEO.
• Assist with internal and external communication materials such as emails, updates, and announcements.
• Facilitate communication with the executive team, board members, and external partners.

Administrative Duties

• Ensure smooth day-to-day operations of the CEOs office.
• Manage expenses, filing systems, and documentation.
• Organize and coordinate meetings, events, and off-sites involving the CEO.
• Handle ad hoc tasks and special projects as required.

Qualifications

Experience

• Minimum 2 years of experience as an Executive Assistant, ideally supporting C-level executives.

Education

• Bachelors degree in Business Administration, Communications, or a related field preferred.

Skills

• Exceptional organisational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and project management tools.
• Ability to work independently and take initiative.
• Strong problem-solving mindset with high attention to detail.

Attributes

• High level of professionalism and discretion.
• Proactive, adaptable, and solution-oriented attitude.
• Strong interpersonal skills with the ability to build trust across stakeholders.