Executive Assistant / Right Hand to the CEO

Role Overview

You'll be the CEO's right hand anticipating needs, managing complex workflows, and ensuring nothing slips through the cracks. Expect a mix of executive support, operational coordination, and hands-on project ownership, from calendar management to preparing board-ready presentations and leading cross-functional initiatives.

Key Responsibilities

• Manage complex calendars, inboxes, and scheduling to optimize the CEO's time.
• Coordinate meetings, offsites, and travel logistics, including agendas and briefing notes.
• Lead ad-hoc projects end-to-end from research to execution and follow-up.
• Prepare presentations, reports, and executive communications to a high standard.
• Represent the CEO professionally to internal teams, partners, and external stakeholders.
• Track priorities, follow up on action items, and keep initiatives moving.
• Be consistently responsive during agreed US-overlap hours.

Requirements

• Proven experience supporting US-based C-level executives in high-growth environments.
• Strong multitasking and prioritization skills, with discretion and attention to detail.
• Excellent written and verbal communication skills.
• Tech-savvy: comfortable with tools like Asana, Trello, Monday.com, Slack, Google Workspace, Notion, Rippling, Zoom.
• Strong project management skills and ability to work independently.
• Committed to overlapping at least 45 hours daily with US time zones.

Nice-to-Haves

• Experience in investor relations or fundraising support.
• Background in people operations, recruitment, or HR workflows.
• Prior work in venture-backed startups.
• Familiarity with HRIS/ATS tools.

What We Value

• Proactive problem solver who anticipates needs before they arise.

• Highly organized with strong attention to detail.

• Calm under pressure with excellent stakeholder management.

• Trusted with sensitive and confidential information.

What We Offer

• Competitive compensation based on experience.
• Flexible, remote-first role with clear US time zone collaboration.
• Opportunity to work closely with the founder on high-impact initiatives.