EA To CEO

Role Overview:

As the Executive Assistant to the CEO, you will play a critical role in ensuring the CEOs office operates smoothly and efficiently. This position requires a highly organized, proactive, and detail-oriented individual who can manage multiple priorities with discretion and professionalism. The ideal candidate will be a strategic thinker, adept at handling high-level executive tasks and day-to-day administrative duties.

Key Responsibilities:

Executive Support:

• Manage the CEOs calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare agendas, documents, and presentations, ensuring the CEO is well-prepared for all engagements.
• Handle confidential information with utmost discretion and professionalism.
• Act as a liaison between the CEO and internal/external stakeholders to ensure clear and timely communication.

Project Management:

• Assist the CEO in executing strategic initiatives, tracking progress, and ensuring deadlines are met.
• Coordinate cross-functional projects and collaborate with different departments to drive key business objectives.
• Prepare reports and summaries of key business metrics and project outcomes.

Communication:

• Draft, review, and manage correspondence, reports, and presentations on behalf of the CEO.
• Assist in preparing communication materials, including emails, newsletters, and company updates.
• Facilitate communication between the CEO, the executive team, board members, and external partners.

Administrative Duties:

• Oversee the smooth operation of the CEOs office, including managing expense reports, filing systems, and office supplies.
• Organize and coordinate events involving the CEO, both internal and external.
• Manage special projects and handle ad hoc requests as needed.

Qualifications:

• At least 2 years of experience as an Executive Assistant, preferably supporting C-level executives in a fast-paced environment.
• Bachelors degree in Business Administration, Communications, or a related field (preferred).
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management tools.
• Ability to work independently and take initiative in a dynamic environment.
• High level of professionalism and discretion in handling sensitive information.
• Strong problem-solving skills and attention to detail.
• A proactive, can-do attitude with a willingness to take on new challenges.
• Strong interpersonal skills and the ability to build relationships with internal and external stakeholders.