Accounts Assistant - Billing

Job Summary:

We are looking for an experienced Accounts Assistant - Billing to join our finance team and support billing operations across Shipping and Freight services. The ideal candidate will be responsible for accurate invoice preparation, job file validation, disbursement billing, and ensuring compliance with internal processes and client-specific requirements. This role plays a key part in driving accurate revenue recognition and timely cash flow.

Key Responsibilities:

• Prepare and dispatch accurate disbursement invoices for vessel-related services (e.g., agency fees, port dues, pilotage, bunker coordination, crew handling, and logistics).
• Generate freight job invoices for services such as customs clearance, warehousing, and inland transport.
• Review job files and ledgers to ensure all documentation and costs are captured before billing.
• Liaise with operations and suppliers for any missing or pending documents to support billing accuracy.
• Assist in job reconciliations and ensure jobs are billed with correct tariffs and costs.
• Respond to and resolve customer queries or disputes related to invoicing.
• Archive completed job files and update internal systems.
• Provide backup support during team absences to ensure continuity of billing operations.
• Ensure compliance with internal finance, ethics, and HSSE policies.

Requirements:

• Bachelors degree in Commerce (B.Com) or equivalent

• Minimum 2 years of experience in accounting, including at least 1 year in billing or disbursement
• Prior experience in the shipping, freight, or logistics industry is a strong advantage

Skills:

• Proficiency in MS Office, particularly Excel

• Strong attention to detail and accuracy

• Excellent English communication skills (written and verbal)

• Good organizational and time management skills

• Ability to work under pressure, especially during month-end closing

Key Competencies:

• High ethical standards and integrity

• Attention to detail and accuracy

• Teamwork and collaboration

• Problem-solving and adaptability

• Numerical aptitude

• Functional and technical billing skills