Facilities, Project Co-ordinator

Facilities, Project Co-ordinator 

We are seeking a passionate and resourceful Facilities, Project Co-ordinator to join our Facilities team. In this role, you will play a vital part in the upkeep, maintenance, and functionality of a facility by coordinating tasks, managing vendors, ensuring compliance with regulations, and maintaining a safe and efficient environment. You will take ownership of coordinating facility projects end-to-end, ensuring they are delivered on time, within budget, compliant with regulations, and aligned with organisational needs.

Responsibilities

Project Management:

• Strong project management skills in managing and coordinating all aspects of facilities projects, from initiation to completion, including planning, design, organizing, coordinating tasks and construction. Creating and managing project timelines, ensuring tasks are completed on schedule.

Documentation:

• Maintaining accurate records and documentation related to projects, contracts, and building information.

Problem Solving:

• Addressing and resolving any issues or challenges effectively that arise during projects.

Technical Proficiency:

• Familiarity with relevant software and tools, including project management software and building management systems.

Compliance:

• Knowledge of relevant health and safety regulations, building codes, and other relevant policies.

Budget Management:

• Experience in managing and tracking project budgets, expenses, and invoices.

Stakeholder Communication:

• Providing a high level of customer service with effective and excellent written and verbal communication skills in communicating with various internal and external stakeholders including contractors, clients, and other team members.

Vendor Management:

• Experience in managing and negotiating with vendors.

Requirements

• A degree in building, estate or property management from recognised universities
• Minimum 2-3 years’ experience in renovation or construction project management
• Familiarity with healthcare or eldercare environments preferred
• PMP or equivalent certification is a plus