PMO and Procurement Manager

JOB PURPOSE

• The PMOPM role is a combined role to develop and implement best practices and covers key areas across both PMO and Procurement functions in house.
• Ensure portfolio of programmes and projects are delivered efficiently and consistently across the organisation. This role involves maintaining and refining project management standards and methodologies to bring uniformity and quality to project delivery.
• Manage day-to-day PMO activities and provide guidance to project managers to follow to deliver successful outcomes and periodically review and refine governance standards.
• Manage monthly Capital Review Board (CRB) meeting to ensure timely and accurate updates are provided to support effective CRB decision making and information flows from CRB to project managers.
• Attend programme/project steering committee as required to support, provide guidance and oversight throughout the project lifecycle and quality assurance information provided to CRB.
• Support the company's procurement of goods and services to ensure the cost-efficiency and quality of suppliers and lead contractual negotiations to secure best outcomes.
• Manage and oversee procurement processes, guiding policies and processes to support the evolving function to meet business needs leveraging new technologies.
• Support and deputise for the HoPPG, as necessary.

MAIN DUTIES AND RESPONSIBILITIES
CRB and Annual Capital Allocation (ACAL)

Define, develop, and prioritise business projects with department managers, sponsors and CRB as part of the Annual Capital Allocation List (ACAL) process.
Lead ACAL business case and stakeholder reviews in line with governance standards.
Coordinate production of CRB status reports and provide quality assurance on updates.
Project Governance and Oversight
Maintain our project governance framework including guidelines.
Support project managers throughout the project life cycle (e.g. stage gate sign-off) including the review and coordination of change requests.
Oversee Tier 1 to 3 projects and programmes to support successful project outcomes and ensure compliance with our governance.

Project Governance and Oversight

Maintain Sures project governance framework including guidelines.

Support project managers throughout the project life cycle (e.g. stage gate sign-off) including the review and coordination of change requests.

Oversee Tier 1 to 3 projects and programmes to support successful project outcomes and ensure compliance with Sures governance.
Management Information

Maintain and review the PMO portfolio dashboard to highlight progress and any variances.

Develop and maintain a centralised overview of project resource versus demand to highlight potential resource challenges and make recommendations to CRB, Steerco, etc.

Develop and maintain a centralised overview of portfolio timelines and interdependencies.
Procurement & Contract Negotiation

Analyse company spend patterns to identify cost-saving opportunities and efficiency gains.

Identify cost-saving opportunities and negotiate favourable terms with suppliers.

Support the HoPPG with development and implementation of procurement strategies to meet business objectives and mitigate risks whilst leveraging opportunities.

Manage periodic reviews of Strategic suppliers across the Sure group of companies and support the HoPPG with QBRs with strategic suppliers.

Collaborate with internal stakeholders to define procurement requirements and lead the end-to-end procurement lifecycle from RFI/RFQ/RFP to contract award for selected procurement , as required by HoPPG.

Negotiate complex SLAs and commercial terms for certain key suppliers to secure the best possible outcome (maximise value and minimise risk) whilst maintaining relationships.

Negotiate property lease agreements and renewals to secure the best possible outcomes and support the HoPPG with strategic reviews and recommendations.

Continuous Improvement

Optimise PMO and Procurement processes to reduce overall cost/time to deliver services/products/projects and leverage evolving technologies including AI.

Identify process improvement opportunities based on industry best practice, project and procurement reviews, etc., to refine and improve the PMO and Procurement function.
Leadership

Provide leadership and guidance across the PMO and Procurement functions fostering a culture of accountability and continuous improvement.

Working with the HOPPG support the development of management KPIs and development of reporting packs/dashboards.

Provide training, guidance and support to staff involved in procurement processes and/or managing projects to support successful outcomes.

SKILL REQUIREMENTS
Essential

Strong understanding of project management methodologies and best practices with a proven track record of managing projects and experience of the PMO function.

Strong leadership skills to motivate and guide project/programme teams resolve conflicts, and ensure everyone is working towards project success and ability to work under pressure.

Proven track record in managing/facilitating organisational change, as projects/programmes often involve changes to people, process and technology.

Strong negotiation and contract management skills

Excellent communication and interpersonal abilities.
Highly Desirable

Strong ability to align project, programme and procurement outcomes with strategic goals.

Capability to identify and address conflicts at project/programme and supplier level whilst maintaining positive relationships.

Strong ability in collecting and analysing data to assess portfolio and procurement performance and provide regular reports to stakeholders.

Formal project management qualification (e.g. Prince2 or similar) would be advantageous.

Five years of experience in a project management and/or procurement role.