1. Introduction

This Privacy Policy explains how we collect, use, store, and protect your personal data when you apply for a job through our website or other channels. We are committed to protecting your privacy and complying with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Who We Are

SMarter Recruitment Services acts as a recruitment agency and employment business.
Registered address: 9 Queens Ct, Newcastle-under-Lyme, Stoke-on-Trent, Newcastle ST5 1RW
Contact email: enquiries@srsrecruit.com
Telephone: 01782 717 766

3. What Information We Collect

When you apply for a role, we may collect:

• Your name, contact details, and date of birth

• Your CV, covering letter, work history, skills, qualifications, and references

• Proof of your right to work in the UK (passport, visa, etc.)

• Interview notes, test results, and employment preferences

• Any other information you choose to share as part of your application

4. How We Use Your Information

We process your personal data to:

• Assess your suitability for roles

• Share your details with potential employers (with your consent)

• Communicate with you during the recruitment process

• Maintain our database of candidates for future opportunities

• Comply with legal and regulatory obligations

5. Legal Basis for Processing

We process your data under one or more of the following legal bases:

• Consent – where you have agreed to us holding your details for recruitment purposes

• Legitimate interests – to match your skills with current and future vacancies

• Legal obligation – to comply with employment and immigration laws

6. Data Sharing

We may share your personal data with:

• Prospective employers/clients

• Background check or reference providers

• Regulatory or law enforcement authorities where required by law

We will not sell or rent your data to third parties.

7. Data Retention

If you are not placed in a role immediately, we will retain your details for up to 24 months so we can consider you for future opportunities. You can request deletion of your data at any time.

8. Your Rights Under UK GDPR

You have the right to:

• Access your personal data

• Request correction of inaccurate data

• Request deletion of your data

• Withdraw consent at any time

• Object to processing in certain circumstances

To exercise your rights, contact us at enquiries@srsrecruit.com.

9. Security

We take all reasonable steps to protect your personal data against loss, misuse, or unauthorised access.

10. Updates to This Policy

We may update this Privacy Policy from time to time. The most recent version will always be available here.