Project Coordinator

Job Format:

Full-time | Office-based | Baku

Introduction to the Role

We are looking for a Project Coordinator to join our Telecom Department. In this role, you will support daily project operations, coordinate engineers' activities, maintain project documentation, and ensure that operational and financial processes run smoothly.

This position is ideal for someone who enjoys organizing complex processes, can effectively manage multiple priorities, and is ready to work independently in a dynamic environment.

What you'll do?

• Coordinate daily activities across multiple projects.
• Manage the monthly invoicing cycle by collecting signed project documents and ensuring timely invoice processing.
• Ensure projects and invoices are correctly assigned to the appropriate Business Unit in Microsoft Dynamics.
• Maintain engineer ROTA schedules, vacation planning, sickness coverage, and training schedules.
• Coordinate monthly overtime calculations and Purchase Order (PO) assignments before financial closing.
• Organize transportation schedules and coordinate warehouse movements for project equipment and materials.
• Manage the Access Tracking System (ATS) to ensure uninterrupted access to project sites.
• Monitor mandatory engineer certifications and coordinate timely renewals.
• Coordinate seasonal PPE audits and procurement activities.
• Prepare reports and maintain accurate project documentation.

Who are we looking for?

We are looking for an organized, proactive, and detail-oriented professional who can confidently coordinate multiple operational activities, communicate with different stakeholders, and keep projects running efficiently.

Must have

Hard skills

• 1–2+ years of experience in project coordination, project support, operations, or administration.
• Confident user of Microsoft Office 365.
• Experience preparing reports and working with documentation.
• Conversational English.
• Fluent Russian.
• Ability to work independently with minimal supervision.

Soft skills

• Strong organizational and multitasking skills.
• Excellent communication skills.
• Analytical and systematic thinking.
• Adaptability and flexibility.
• Result-oriented mindset.
• High level of responsibility and initiative.

Nice to have

Hard skills

• Experience with Microsoft Dynamics.
• Financial or accounting background.
• Experience working in project environments.

Soft skills

• Business mindset.
• Continuous learning attitude.
• Partnership and collaboration skills.
• Ability to build strong relationships with internal stakeholders.

How to join the team?

1. Apply for the vacancy.
2. HR will contact you for an introductory interview (30–45 minutes) to get to know each other and tell you more about Smart Solutions Group.
3. Meet the Hiring Manager.
4. Receive your offer and become part of our team!

Think you're a good fit? Apply now to join our team!