Job Openings Invoice Processing Analyst

About the job Invoice Processing Analyst

Volume is the test. Accuracy is the standard.

Hi! We're Smartsourcing, and we're looking for a full-time, onsite Invoice Processing Analyst — someone who thrives on volume, accuracy, and the satisfaction of a clean ledger at the end of the day.

Where? JEG Tower, Archbishop Reyes, Corner Acacia St., Barangay Kamputhaw, Cebu City, 6000 Cebu


About the Role

As an Invoice Processing Analyst, you'll handle high-volume invoicing across multiple business lines — receiving, coding, matching, and routing invoices through to approval. You'll manage exception handling, maintain key invoicing reports, and coordinate with cross-functional teams to keep transactions accurate and on time. The role suits a process-driven, analytical operator who can hold the standard at scale and contribute to continuous improvement along the way.

Key Responsibilities

  • Invoice Processing Tasks: Receive, scan, code, and route invoices for coding and approvals.
  • Matching: Perform two- and three-way matching on invoices with purchase orders.
  • Non-Routine Issues: Handle exceptions and non-standard requests efficiently.
  • Performance Targets: Ensure all assigned tasks are completed according to defined performance metrics.
  • Process Improvement: Contribute to process enhancement initiatives within the team.
  • Daily invoicing of customer car hires — approximately 2,000 invoices per month
  • Process different types of invoices:
    • Credit Hire
    • 1st Party Hire
    • Insurance
    • Private Hire
    • ACM Hires
    • Retail Hires
  • Handle invoice amendment requests
  • Manage the invoicing task list
  • Oversee the 'To Be Invoiced' report
  • Oversee the Reservation Due Closed report


What You'll Need to Succeed

Qualifications 

  • Bachelor's degree in Finance, Accounting, Business Administration, or a related field 
  • At least 1–2 years of experience in invoice processing or a similar administrative finance role 
  • Familiarity with invoice management systems and financial ERP tools (e.g., SAP, Oracle, NetSuite) 

Skills & Competencies 

  • Strong attention to detail, especially when handling high-volume transactions (e.g., 2000+ monthly invoices) 
  • Solid understanding of invoice types including credit hire, insurance, private hire, ACM, and retail hire 
  • Proficient in performing 2- and 3-way matching of invoices 
  • Ability to handle invoice amendment requests swiftly and accurately 
  • Skilled in compiling and managing reports such as 'To Be Invoiced' and 'Reservation Due Closed' 
  • Comfortable coordinating with teams for invoice routing, coding, and approvals 
  • Effective communicator, both written and verbal, for cross-functional collaboration Proficient with Microsoft Office (Excel, Word, Outlook) and general office productivity tools 

Work Ethic & Attributes 

  • Highly organized and able to manage multiple tasks within tight deadlines 
  • Analytical mindset with a problem-solving attitude 
  • Reliable and self-motivated with a commitment to meeting processing targets 
  • Process-driven with a continuous improvement approach to operational tasks 
  • Able to work independently and as part of a collaborative team


Benefits

Step Into the Smartsourcing Experience

Smartsourcing was created with one mission: to change lives. We're here to ensure that businesses flourish and, just as importantly, that every member of the crew is inspired, supported, and set up to thrive. For the fifth year running, we've been recognized as one of HR Asia's Best Companies to Work For. This award isn't just a title--it's a testament to our commitment to making Smartsourcing an incredible place to build a career.

Why You'll Love Working Here

At Smartsourcing, we believe the best work comes from people who feel seen, heard, and valued. That's why we're all about fostering an environment where you can be your true self. We take pride in being certified as a Great Place to Work, because we know that when you love where you work, extraordinary things happen. Here's just a glimpse of what we offer:

  • 5-day Christmas Leave (unwrap real time off)
  • Healthcare from Day 1 for you and your family (because healthcare matters)
  • Free lunch and barista-crafted coffee daily (we take our caffeine seriously)
  • Night shift differential for evening schedules
  • Subsidized gym membership and sports wellness clubs including hiking and free-diving
  • Smartsourcing Exclusives (deals made just for you)
  • Themed BFFs, monthly knockoffs, summer parties
  • Community give-back programs and personal development workshops
  • And so much more!

We're not just another outsourcing company. We're building something that actually matters here a place where good work meets good culture.

High volume. High standards. Every detail in its place. Apply now.


Or refer someone